Purchasing Executive

PROPELL INTEGRATED PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading procurement firm in Singapore is looking for a Procurement Officer to manage purchasing activities and supplier negotiations. The ideal candidate should have a diploma or degree in Procurement Management and at least 3 years of relevant experience in facilities management or construction. Strong negotiation skills and the ability to work independently are essential for this role. Immediate availability is preferred.

Qualifications

• 3 years of relevant experience in procurement in facilities management and construction sector.
• Ability to establish good rapport with suppliers.
• Capable of working independently with minimal supervision.

Responsibilities

• Monitor purchasing activities and approve Purchase Orders within approval limits.
• Source, compare, and negotiate with suppliers for materials and services.
• Prepare Purchase Orders and manage purchasing budgets.

Skills

Negotiation skills

Supplier relationship management

Procurement management

Multitasking

Education

Diploma and/or Degree in Procurement Management or equivalent

Tools

Doxa System

Job description

ROLES & RESPONSIBILITIES:

• Monitor purchasing activities and approve Purchase Orders (PO) within the designated approval limit.
• Request catalogue submissions upon requested by Purchasing Manager / Project
• Manager request for new project awards.
• Receive and evaluate PO Requisition Forms (PRF) from site before processing orders.
• Source, compare, select and negotiate with existing/potential new suppliers for materials, equipment and services.
• Evaluate supplier quotations and negotiate best terms, prepare price comparison sheet.
• Prepare Purchase Order (PO) / Letter of Intent (LOI).
• Monitor and control purchasing budgets, identify and implement cost‑saving opportunities.
• Coordinate with inventory and warehouse teams to manage stock levels effectively.
• Submit quarterly and annual HQ Stock Take Report to finance dept.
• Collaborate with cross‑functional teams to align procurement with operational requirements.
• Update and maintain record for ISO documentation standard.
• To consolidate Sub‑Con materials and submit back‑charges document to finance by monthly.
• Check invoice and Delivery Order, unit rate against PO via e-invoicing system.
• Explore new suppliers with better quality, price, service and commercial terms.
• Perform Ad-Hoc duties assigned by Procurement Manager for reporting matters.

REQUIREMENTS:

• Diploma and/or Degree in Procurement Management or equivalent
• Min. 3 years of relevant experience in procurement in facilities management and construction sector
• Familiarity with the Doxa System is an added advantage
• Good negotiation skills and able to establish good rapport with suppliers
• Capable of multitasking and work independently with minimal supervision
• Immediate availability or able to start work within a short notice period is preferred