Purchasing & Data Entry Clerk

MURRAY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A boutique hotel group in Singapore is seeking a dedicated procurement associate to manage inventory and purchasing activities. The ideal candidate will have strong record-keeping skills, be proficient in negotiating with suppliers, and conduct market research to support procurement strategies. Benefits include hotel discounts and annual staycations.

Benefits

Discounts on F&B and room rates

Global Learning + Development tool access

2 nights yearly staycation

20% off Food/Alcohol Bill

Qualifications

• Detail-oriented with strong record-keeping abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills with suppliers and stakeholders.

Responsibilities

• Update inventory count and maintain accurate records.
• Conduct market research to identify new suppliers.
• Monitor stock levels and coordinate with warehouse teams.
• Prepare reports on purchasing activities.

Skills

Record keeping

Multitasking

Communication

Negotiation

Market research

Procurement software

Procurement policies

Problem solving

Job description

Overview

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
• 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description

• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business.
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.