Purchasing Assistant (West/Up to 3.4k)

Integrate Engineers; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A procurement support company in Singapore is seeking an individual to assist in procurement tasks, including issuing purchase orders, reconciling delivery orders, and providing administrative support. Candidates should have 1-2 years of office admin experience and be proficient in Microsoft Office 365, especially Excel. This role requires strong analytical and communication skills, with a focus on detail-oriented work.

Qualifications

• Minimum 1-2 years of experience in office admin work.
• Proficiency in Microsoft Office 365 is essential.
• Requires strong analytical and organizational skills.

Responsibilities

• Support the procurement team with purchase order issuance.
• Reconcile delivery orders with purchase orders.
• Administer reports and manage inventory levels.

Skills

Office administration

Procurement knowledge

Attention to detail

Analytical skills

Communication skills

Education

Diploma

Tools

Microsoft Office 365

Excel

Job description

This job role is to support the procurement team mainly. The job entails learning the Purchaser's functions such as PO issuance, reconciliation of DOs with POs and invoices in order to assist the Purchaser.

• Learn to use in‑house procurement system to issue POs, check inventory levels, generate reports etc.
• Reconciliation of delivery orders with purchase orders and invoices.
• Creating POs, uploading DOs on in‑house system.
• Work with colleagues on fulfilling requests.
• Checking subcontractor's billing as required.
• Liaise with suppliers as required.
• Updating repair list for vehicle and machinery, as cover buddy.
• Monthly preparation of labels for site usage, as cover buddy.
• Scanning, photocopying, filing and related admin support to other department.

Qualifications and Experience:

• Minimum 1-2 years of experience in office admin work
• This role would suit someone wishing to go on the procurement path or with some experience in procurement.
• Diploma and above
• Proficiency in Microsoft Office 365. High level of competence in Excel will be favoured.
• Highly detailed and always checks own work.
• Quick and accurate in processing data.
• Strong analytical skills and able to organise data to convey information clearly.
• Highly organised; uses calendar or sticky notes to set alert for tasks
• Strong communication skills.
• Ability to follow SOP strictly.
• Takes the initiative and self‑driven.
• Strong problem solving skills

Working hours:

Monday - Friday, 8:30am - 5:30pm

Saturday, 8:30am - 12:30pm (WFH)