Purchasing Assistant (Shipmanagement Co/CBD Area)

TempServ Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A procurement firm in Singapore is seeking an experienced Purchasing Assistant. The role involves supporting the Purchasing Manager, negotiating with vendors, and managing invoice administration. Ideal candidates will have 5-6 years of relevant experience, excellent communication skills, and proficiency in computer software. The work environment offers a collaborative team setting and is located in the CBD area with a 5-day work week.

Qualifications

• 5 – 6 years relevant experience in a similar role.
• Proficient with computer software.
• Able to work with minimum supervision.
• Strong team player with good communication skills.

Responsibilities

• Support the Purchasing Manager with vendor negotiations.
• Make entries in the Shipnet system and issue Purchase Orders.
• Monitor ship’s itinerary and coordinate timely supplies.
• Administer and review invoices against purchase orders.

Skills

Vendor negotiation

Invoice administration

Communication skills

Team player

Computer software proficiency

Job description

Responsibilities

• Providing support to Purchasing Manager.
• To liaise with vendors for obtaining, evaluating and negotiating pricing and comparison.
• To advise the Superintendent / Fleet Manager or General Manager of the quotations obtained and submit them for approval after authorization from the Purchasing Manager.
• To make the relevant entries in the Shipnet system and issue the Purchase Orders to the successful vendor for processing the requirement.
• Monitoring of ship’s itinerary and co-ordinate with the vendor for timely supply at a favorable location to the vessel.
• To follow up with the vendor in case any variation is detected in the supply either in quality or quantity of the goods supplied.
• Invoice administration - assessment / settlement of Invoice and scrutinize and verify incoming Invoices that the details are in accordance with the purchase order and delivery note.
• Any other duties as assigned.

Qualifications

• Between 5 – 6 years relevant working experience in similar capacity
• Proficient with computer software
• Able to work with minimum supervision
• Team player with good communication skills
• CBD Area/5 days work week
• Interested applicants, please forward a detailed resume via email to **@tempserv.com.sg
• Tempserv Pte Ltd
• License No: 06C3745
• Attention: Audris Teo / EA Personnel No: R1102063

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