Purchasing Assistant (Receiver)

FOUR SEASONS HOTEL SINGAPORE; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading luxury hotel chain is seeking a Purchasing Assistant to ensure the smooth flow of goods into the hotel. The role involves verifying deliveries, maintaining records, and collaborating with chefs and finance teams. Ideal candidates should have experience in a similar role, strong communication skills, and attention to detail. Join us in crafting meaningful experiences in a dynamic environment.

Benefits

Career growth opportunities

Complimentary stays at Four Seasons properties

Paid holidays/vacation

Dental and medical/life insurance

Annual employee party/social and sporting events

Qualifications

• One year of experience in a similar receiving or purchasing role within the hospitality industry.
• Team player with excellent communication skills.
• Ability to read, write and communicate effectively in English.

Responsibilities

• Verify all non-food and beverage deliveries against approved purchase orders.
• Maintain organized receiving records for all purchase orders.
• Inspect the quality, condition, and quantity of goods received.

Skills

Communication skills

Relationship-building

Attention to detail

Ability to multitask

Tools

Computer systems related to purchasing and inventory

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

At Four Seasons Hotel Singapore, we create more than just stays – we craft meaningful, memorable experiences. Amidst the vibrant energy of the city, our Hotel is a calm sanctuary where discerning travellers find a true sense of home and place. Our thoughtfully designed environment, from lush gardens to serene, generous spaces, rejuvenates and inspires, allowing both guests and employees to thrive.

As part of our team, you are not just filling a position. You are crafting meaningful moments, and contributing to a journey of discovery. Here, we value warmth, attention to detail, and the ability to anticipate needs before they are spoken – traits that define true luxury hospitality. Life at Four Seasons Hotel Singapore is authentic and full of purpose, just like the experience we deliver to every guest.

If you have a sincere passion for creating meaningful moments and seek to grow in a setting where excellence is the standard, we invite you to join us and be part of something exceptional.

Discover more at press.fourseasons.com/singapore or follow us on www.instagram.com/FSSingapore and www.facebook.com/FourSeasonsHotelSingapore

About the role:

As a Purchasing Assistant (Receiver), you will play a key role in ensuring the smooth and efficient flow of goods and supplies into the hotel. You will be responsible for verifying all incoming deliveries against purchase records and specifications to ensure accuracy, quality, and value.

Your meticulous attention to detail will help maintain our high standards as you verify items received, update daily receiving reports in the system, and ensure all goods are correctly delivered to their respective storage areas. Throughout, you will uphold the highest level of professionalism and integrity in all dealings with vendors and delivery personnel.

What you will do:

• Verify all non-food and beverage deliveries against approved purchase orders, declining any unauthorized deliveries.
• Maintain organized and up-to-date receiving records for all purchase orders.
• Inspect the quality, condition, and quantity of goods/supplies received before storage.
• Work closely with the Executive Chef, Purchasing and Finance teams to ensure all goods/supplies meet policies and standards.
• Ensure all deliveries are received only at designated areas and properly documented with receiving stamps.
• Process returns, discrepancies, and credits accurately and promptly.
• Update electronic systems for Purchase Orders, Inventory, and Accounts Payable.
• Generate daily receiving reports and verify postings for accuracy.
• Maintain cleanliness, security, and organization of the receiving dock and storage areas.
• Conduct temperature checks of chilled and frozen items and monitor product shelf life.
• Support monthly and quarterly inventories, ensuring accurate reconciliation.
• Assist in invoice verification and discrepancy resolution with Accounts Payable.
• Contribute to hotel sustainability, safety, and food hygiene initiatives.

What you bring:

• Preferably one year of experience in a similar receiving or purchasing role within the hospitality industry.
• Team player with excellent communication and relationship-building skills to collaborate effectively with internal teams, vendors, and delivery personnel.
• Proficiency in computer systems related to purchasing and inventory.
• Ability to read, write and communicate effectively in English.
• Ability to work in a prudent, and organized manner.
• Demonstrate the ability to multitask and possess a detail-oriented approach.
• Commitment to learning and continuous improvement.

What we offer:

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in dedicated employee restaurant

Schedule & Hours:

This position requires the incumbent to work from Mondays to Fridays, 8.30 am to 6.00 pm.