Purchasing Assistant (Full Time / 6 months contract)

Granmil Holdings; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A hospitality company in Singapore seeks a Purchasing Executive responsible for sourcing food and beverage items, negotiating with suppliers, and ensuring quality delivery. The ideal candidate should have experience in the hotel or tourism industry and possess strong communication and negotiation skills. This role offers an opportunity to impact the purchasing process and improve service quality.

Qualifications

• Preferably with experience working in hotel or tourism industry.
• Displays initiative and willingness to learn.
• Commitment to professional values.

Responsibilities

• Source and purchase all food & beverage items for the Hotel.
• Negotiate with suppliers on prices and quality.
• Check status of delivery for all food items.
• Assist and coordinate with suppliers for audit visits.
• Liaise with Chefs and Receiving to ensure quality goods.

Skills

Communication skills

Negotiation skills

Initiative

Proficient in Microsoft Office

Job description

As Purchasing Executive, you will be responsible for the following duties:

• Source and purchase all food & beverage items for the Hotel.
• Assist the team to source non-food items for the Hotel.
• Negotiate with suppliers on prices and quality.
• Check status of delivery for all food items & assist in checking the delivery of non-food items.
• To follow up with suppliers on samples, qualities, and conduct yield test regularly on chilled and frozen food.
• Assist and coordinate with suppliers for audit visits and update details in the Food Supplier Audit Register.
• Communicate and liaise closely with the team to ensure all Purchasing activities are conducted smoothly.
• Liaise with Receiving on the delivery of perishable items and expedite delivery to ensure that all items are delivered at the specified times.
• Liaise with Chefs, Receiving and all other users to ensure all goods/services are of good quality.
• To monitor purchases made by users to ensure that delivery deadline is met and expedite any outstanding purchase orders.
• To attend to all complaints made by users, to ensure all purchases/services are put right.
• To assist Purchasing Manager with vegetables/fruits tender. Compare prices to ensure all purchases are secured at the best price of the required quality. Negotiate to ensure selected suppliers’ prices are updated in the system.
• Source for improved qualities and competitive pricing to enhance product image and service at the best value.
• Conduct inventory counts during the year of all operating equipment and regular beverage inventory as per Policy & Procedures.
• Preparation of data for departmental reports, inventory, or studies.
• Keep daily records, files and prepare reports.
• Check materials received against invoices and note breakage and discrepancies in quantity or quality. Upon receiving deliveries, ensure all invoices are stamped and signed properly.
• In the absence of the Purchasing Manager, to assist and oversee the Receiving.
• Supports Receiving & Store Officers’ duties in their absence.
• Any other duties pertaining to purchasing, shipping, or receiving deemed necessary by the Purchasing Manager/Director of Purchasing.

As Purchasing Executive, we expect from you:

• Preferably with experience working in hotel or tourism industry
• Great communication and negotiation skills
• Proficient in Microsoft Office applications
• Displays initiative and willingness to learn
• Commitment to professional values