Purchasing Assistant

DAISO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A retail company in Singapore is seeking a proactive Purchasing Assistant to support procurement operations. Responsibilities include managing orders, preparing reports, sourcing products, and coordinating with departments. The ideal candidate should hold a Diploma in a related field and have proficiency in MS Office, especially Excel. Experience in FMCG is a plus. Strong attention to detail and organizational skills are essential for success in this fast-paced role.

Qualifications

• Must have a Diploma in a related field.
• Experience in FMCG is an advantage.
• Proficient in MS Office, particularly Excel.

Responsibilities

• Prepare, follow up, and update order sheets.
• Assist in preparing sales and inventory reports.
• Liaise with suppliers and manage product sourcing.
• Coordinate with marketing for product launches.
• Ensure compliance with import regulations.

Skills

Attention to detail

Team player

Proficiency in MS Office

Analytical skills

Time management

Organizational skills

Education

Diploma in Business, Retail or Merchandising

Tools

MS Excel

Job description

Purchasing Assistant

We are looking for a proactive and detail-oriented Purchasing Assistant to join our team and support the procurement process to ensure smooth and cost-effective operations. In this role, you will assist with a variety of tasks, including order management, report preparation, product sourcing and cross‑department coordination.

Key Responsibilities

• Order Management: Prepare, follow up, and update order sheets to ensure timely and accurate product deliveries
• Reporting & Analysis: Assist the buyer in preparing and compiling sales, inventory, and other performance reports as required
• Coordination: Follow up with shop leaders on orders, resolve any outstanding issues, and ensure smooth operations
• Product Sourcing: Source and gather information for new products, staying up‑to‑date with market trends and potential suppliers
• Cross‑Department Collaboration: Assist in liaising with the marketing team and other relevant departments to support product launches, promotions, and campaigns
• Shelf Life & Compliance: Track the shelf life of goods within the assigned category and ensure compliance with import regulations as applicable
• Supplier & Distributor Communication: Coordinate with suppliers and third‑party distributors to address logistical matters, product availability, and other relevant requirements
• Ad‑hoc Tasks: Provide support for other tasks and duties as assigned by the buyer or Head of Department, ensuring effective and efficient completion

Key Requirements

• Min. Diploma in a related field such as Business, Retail or Merchandising
• Experience in FMCG is an advantage
• Highly proficient in MS Office, particularly Excel, with the ability to handle and analyse large volumes of data (beginner to intermediate level)
• A team player with a proactive mindset, eager to contribute to team success
• Strong attention to detail with the ability to multi‑task and prioritise in a fast‑paced environment
• A sense of urgency in managing deadlines and ensuring the timely completion of tasks
• Excellent planning and organisational skills to manage tasks efficiently and effectively