Purchasing Assistant

JENMON CONSTRUCTION AND ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A construction and engineering firm in Singapore is looking for a Purchasing Assistant. The ideal candidate will assist in setting up the purchasing department, handle supplier invoices, and ensure timely deliveries. Applicants should have a diploma in logistics or supply-chain and at least 2 years of relevant experience, along with strong negotiation and communication skills.

Qualifications

• At least 2 years of practical experience in a similar position.
• Strong negotiating skills.
• Well-versed with data analysis and creative.

Responsibilities

• Assist the Manager in setting up the Centralised Purchasing Department.
• Handle suppliers’ invoices and process purchase orders.
• Source and negotiate competitive prices from vendors.
• Develop good relationships with vendors.
• Generate weekly and monthly reports on purchasing and shipping schedules.

Skills

Negotiating skills

Interpersonal skills

Communication skills

Data analysis

Meticulous work attitude

Education

Professional Certificates or Diploma in Logistics / Supply-Chain / Commerce / Business

Tools

Xero software

Job description

JOB DESCRIPTION

POSITION: PURCHASING ASSISTANT

Responsibilities

• To assist the Manager, Purchasing in setting up the Centralised Purchasing Department with procedures.
• Maintain and improve all aspects of purchasing functions.
• To handle suppliers’ invoices, process purchase orders, etc.
• To support Sales, Service Sales and Project departments, both locally and overseas, in sourcing for existing and new parts.
• To provide quotes to internal customers promptly.
• Identify potential, effective and reliable vendors.
• Source and negotiate for competitive prices and good credit terms from vendors.
• Ensure timely deliveries, right quality, quantity, source and prices.
• Ensure procedures, standards and guidelines are followed and maintained.
• Resourceful and conduct market studies for new range of materials.
• To develop good relationships with active vendors and create a strong vendor base.
• Responsible for providing a high standard of customer service.
• To gather competitors’ products and parts information and feedback to the Management via a Market and Competitors’ Analysis report.
• To generate weekly reports to update management on progress of all purchasing and shipment schedules for Sales, Service Sales and Project departments reflecting ETD/ETA and Airway bill no, and dates.
• To prepare monthly reports on purchasing and shipping schedules to the management.
• Any other duties assigned by the Management from time to time.

Job Requirements:

• Professional Certificates or Diploma in Logistics / Supply-Chain / Commerce / Business aspect from a recognized institution.
• At least 2 years (in aggregate) of practical experience in similar position, with knowledge on using Xero software.
• With strong negotiating skills.
• Be meticulous with positive work attitude, strong interpersonal and communication skills.
• Well-versed with data analysis and creative.

Full-Time position(s) available.