Purchaser cum Administrative Assistant

ENG SENG TECH PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A technology firm in Singapore is seeking a Purchasing and Administrative Support role. Responsibilities include sourcing suppliers, preparing purchase orders, and performing general office duties. Ideal candidates will have 1–2 years of related experience and proficiency in Microsoft Office. Strong organization, communication skills, and attention to detail are necessary for success in this role.

Qualifications

• 1–2 years of experience in purchasing or office support roles.
• Ability to work independently with minimal supervision.
• Positive working attitude and sense of responsibility.

Responsibilities

• Source and evaluate suppliers for cost-effectiveness and quality.
• Prepare purchase requisitions and submit for approval.
• Liaise with vendors regarding order status and delivery timelines.
• Perform general office duties and manage supplies.

Skills

Proficiency in Microsoft Office

Good communication skills

Strong organizational skills

Ability to multitask

Attention to detail

Job description

Roles & Responsibilities:

Purchasing Duties:

• Source and evaluate suppliers, products, and pricing to ensure optimal cost-effectiveness, quality, and reliability.
• Invite and assess quotations from various vendors by comparing factors such as price, product quality, service and support, availability, supplier reputation, compliance, and production/distribution capabilities.
• Prepare and submit purchase requisitions with complete supporting documentation for management approval.
• Prepare purchase orders and ensure procurement records are accurate, complete, and up to date.
• Liaise with vendors to confirm order status, delivery timelines, and resolve any issues related to shipments.
• Maintain inventory records and assist in monitoring stock levels to prevent shortages or overstocking.
• Verify goods received against purchase orders and delivery notes; investigate and resolve discrepancies promptly.

Administrative Duties:

• Perform general office duties such as filing, data entry, scanning, and document control.
• Manage office supplies and ensure stock levels are maintained.
• Handle incoming calls, emails, and correspondence professionally.
• Provide clerical support to HR and Finance teams, such as invoice filing, leave tracking, and basic document processing.
• Assist in salary tabulation, including the preparation and verification of attendance records, overtime claims, and other payroll-related data for processing.
• Organize and coordinate meetings, appointments, and travel arrangements as required.
• Attend meetings, take accurate notes, and prepare and distribute meeting minutes in a timely manner.

Requirements:

• At least 1–2 years of experience in purchasing, administrative, or office support roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good communication, organization, and interpersonal skills.
• Ability to multitask and work independently with minimal supervision.
• Positive working attitude and strong sense of responsibility.
• Attention to detail and accuracy.