Purchaser cum Admin Clerk

FORTE ENGINEERING PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A construction company in Singapore is seeking a Procurement Officer to manage purchasing activities. The candidate should have at least 2 years of experience in purchase order processing and demonstrate strong communication skills. Responsibilities include liaising with suppliers, managing orders, and ensuring proper inventory control. A diploma or equivalent education is required, along with proficiency in MS Office and good organizational skills.

Qualifications

• At least 2 years purchase order processing experience in construction industry.
• Positive attitude, meticulous and possess good organizational skills.
• Able to multitask and hardworking.

Responsibilities

• Perform all procurement related activities such as raising purchase orders.
• Liaise with store personnel to monitor and replenish raw materials.
• Manage supplier delivery schedules for proper inventory control.

Skills

Good communication and interpersonal skills

Ability to work independently and as a team player

Understanding end to end supply chain

Proficient in MS Office

Good spoken and written English

Education

Diploma, GCE 'O' Level, or equivalent

Job description

Responsibilities

1. Perform all procurement related activities such as raising a purchase order, corresponding with suppliers, and sourcing for materials and equipment
2. Liaise directly with store personnel to effectively monitor and replenish various raw materials and for the daily operations
3. Ensure and maintain proper record and filing & records system in the department
4. Prepare purchase orders and send order requests to suppliers. Update records and follow up with vendors to check if the order is being processed
5. Review purchase orders to ascertain accuracy and conformity with quote
6. Manage supplier delivery schedules and effectively establish and maintain delivery dates for proper inventory control
7. Coordinate with project sites and store for all incoming goods delivered
8. Assist in resolving problems with purchases or services, discusses defective or unacceptable goods/services with users, vendors to determine the source of the problem and the appropriate corrective action
9. Assist in the co-ordination with third parties including contractors and vendors
10. Matching supplier invoice & delivery orders/service report against purchases orders
11. Prepare of monthly outstanding PO report for management review
12. Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents
13. Adhere to purchasing policies, processes, and procedures
14. Answering phone calls from customers/suppliers
15. Other ad-hoc projects, duties and responsibilities as required by management

General Admin

1. Assist and provide general administrative support when required

Job Requirements

1. Diploma, GCE 'O' Level, or equivalent
2. Proficient in MS Office
3. Good communication and interpersonal skills, with the ability to interact with all levels of staff
4. Demonstrates a sense of initiative with the ability to work independently and as a team player
5. At least 2 years purchase order processing experiences in construction industry
6. Able to work independently as well as in a team
7. Positive attitude, meticulous and possess good organizational skills
8. Able to interact comfortably with all people of all levels
9. Understanding end to end supply chain a must
10. Good spoken and written English
11. Able to multitask and hardworking