Property Executive cum FSM

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading property management company in Singapore is seeking a Property Executive responsible for managing repair and replacement work, liaising with tenants and building owners, and ensuring safety standards. Candidates should have a diploma in Building or Facilities Discipline and relevant experience. This role emphasizes safety adherence and customer service excellence, making it perfect for individuals who thrive in dynamic environments.

Qualifications

• Minimum 3 years relevant working experience in M&E or civil/building background preferred.
• Experiences and technical knowledge in facilities management and project management required.
• Knowledge of statutory requirements.

Responsibilities

• Manage and monitor repair and replacement work.
• Liaise with building owner, FMC, and tenants regarding responsibilities.
• Engage with tenants to address their needs during work periods.
• Attend meetings and inspections, providing updates.
• Prepare engineering, facilities, and project reports.
• Promote a 'Safety First' culture across sites.

Skills

Customer service

Interpersonal skills

Problem solving

Project management

Computer skills in Microsoft Office

Understanding of facilities operations

Education

Diploma in Building or Facilities Discipline

ITE / NTC facility management or technical discipline

Tools

Microsoft Office

MS Project

PowerPoint

Excel

Job description

The Property Executive will be required to manage and monitor the repair and replacement work including managing the defects rectification.

• The role will be required to liaise with building owner, FMC and tenants across sites for the areas of responsibility, and act as the liaison with the contractors.
• A key part of the role will be to engage with tenants to ensure their needs are addressed during the work period especially where inconvenience is caused to their day to day operations.
• This role ensures highest standard in focus around safety, code-compliant, functional facilities/properties service delivery.
• The role is to attend all meetings and inspections and also responsible for providing periodic updates and status projections.
• The role is responsible for the preparation, collation and submission of related engineering, facilities, and project reports as per required frequency.
• Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers’ / service providers to the site.

Major Activities and Responsibilities

Client Service – Project Management

• Attend project meetings; provide progressive updates to building owner, FMC and any relevant stakeholder.
• Submission of project progress & completion reports.
• Post DLP, to follow up closely and ensure defects rectifications are completed.

Client Service – Facilities Management

• Establish a “Safety First” culture across sites, and improve safety performance by championing our level of awareness and changing all staff and partner safety behaviours. Highlight any safety risk to the contractor and follow through on their adherence.
• Provide support to building owner and greater team as required to ensure delivery and achieve of high client service standards.
• Timely escalation to Manager in the event of any escalations which have impact on performance and other deliverables
• Serve as the liaison for all facilities services.
• Ensure all safety, environmental, and client standards are strictly adhered to within managed facilities.
• Ensure compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities.
• Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to EHS, procurement, financial policies, etc.
• Key point of contact for tenant engagement, to work on communication materials, liaise and work with tenants to ensure their needs and challenges as a result of the work are addressed

Education & Qualification

• Property Executive - Diploma holder in Building or Facilities Discipline from a recognised tertiary establishment, with a minimum of 3 years relevant working experience (with M&E and/ or civil / building background is preferred) OR ITE / NTC facility management or technical discipline with minimum 5 years’ experience.
• Experiences and technical knowledge in facilities management and project management.
• Knowledge in statutory requirement

Skills

• Pleasant personality, strong customer service, interpersonal skills and problem solving ability.
• Strong technical and project management knowledge
• Good understanding of facilities operations
• Computer skills in Microsoft Office, MS project, PowerPoint, Excel
• Independent, self-motivated, flexible, responsible and willing to work under pressure