Project Specialist, Leasing & Resources

Singapore University of Social Sciences; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An educational institution in Singapore seeks a Facilities Management Specialist to oversee leasing, space planning, and event logistics. The ideal candidate will have a Bachelor's degree and at least 5 years of relevant experience in project management and space optimization. The role offers competitive pay, hybrid work arrangements, and various benefits aimed at career development and well-being.

Benefits

Competitive Pay Package

Hybrid Work Arrangement

Medical Benefits

Flex Benefits

Family Care Leaves

Volunteer Service Leaves

Wellness & Recreation Activities

Lifelong Learning Opportunities

Career Development Opportunities

Qualifications

• 5 years of experience in Additions & Alterations, project management, or similar roles.
• Demonstrated ability to handle multiple priorities effectively.

Responsibilities

• Coordinate lease renewals, terminations, and negotiations.
• Implement space planning strategies to optimize layouts.
• Provide logistical support for campus-wide events.
• Manage renovation and upgrading projects.
• Plan and coordinate office moves and staff relocations.

Skills

Project management

Space planning

Lease administration

Facilities coordination

Education

Bachelor's degree in Facilities Management or related field

Tools

Space management software

Lease management systems

Job description

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society. For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About The Job

This role will work closely with the Head of Leasing & Resource to oversee staff relocations, lease administration, and event logistics, ensuring smooth operations and delivering outstanding experiences for stakeholders

What You Will Be Doing

Lease Administration

• Coordinate lease renewals, terminations, and negotiations in collaboration with relevant stakeholders.
• Monitor key lease dates and ensure compliance with contractual obligations.
• Maintain comprehensive lease documentation for audit and reporting purposes.

Space Planning & Design

• Implement space planning strategies to optimise spatial layouts.
• Provide recommendations that align with institutional needs and long-term growth priorities.

Space Allocation, Review & Audit

• Conduct regular audits of space utilisation and recommend improvements.
• Review space allocation requests and provide strategic recommendations.
• Monitor and maintain space inventory databases.
• Propose creative solutions for maximising underutilised spaces.

Event Support

• Provide logistical and operational support for campus-wide events.
• Coordinate venue arrangements, equipment setup, and other event-related needs.
• Ensure events are executed flawlessly, enhancing the campus experience.

Additions & Alterations (A&A) and Upgrading Works

• Manage renovation, upgrading, and retrofitting projects to enhance campus facilities.
• Liaise with contractors and consultants to deliver projects on time and within budget.

Move Management

• Plan and coordinate office moves, staff relocations, and space reconfigurations.
• Liaise with internal teams and external vendors to ensure smooth transitions with minimal disruption.
• Maintain accurate records of space usage and moves for future planning.

Project Management

• Drive selected initiatives from the LRS/INF Workplan that contribute to strategic outcomes in leasing, space optimisation, and infrastructure enhancement.
• Oversee a resource optimisation or consolidation initiative that enhances operational effectiveness and stakeholder value.

Job Requirements

• Bachelor's degree in Facilities Management, Business Administration or a related field.
• 5 years of experience in Additions & Alterations, Project management, space planning, facilities coordination, or similar roles.
• Proficiency in space management software and lease management systems is preferred.
• Demonstrated ability to handle multiple priorities effectively.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers