Project Specialist I

IDS Medical Systems; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare solutions provider in Singapore seeks a Project Support Coordinator to assist with project timelines, stakeholder communication, and logistical coordination. The ideal candidate will support project teams in ensuring effective documentation and compliance with healthcare standards. Strong organizational and communication skills are essential for this role, which focuses on operating room and clinical service environments.

Responsibilities

• Assist project teams in tracking timelines, milestones, and deliverables.
• Help schedule meetings with internal teams and external stakeholders.
• Assist in the preparation of project files and compliance checklists.

Job description

Date: 30 Oct 2025

Location: Singapore, SG, 339263

Company: idsMED

Key Responsibilities

1. Project Support & Coordination
   • Assist project teams in tracking timelines, milestones, and deliverables.
   • Maintain and update project documentation such as schedules, task lists, Gantt charts, and meeting notes.
   • Support coordination of activities related to OR (Operating Room), ICU, Endoscopy, and CSSD (Central Sterile Services Department) projects where applicable.
2. Stakeholder Communication
   • Help schedule meetings, site visits, and calls with internal teams, hospital staff, vendors, and contractors.
   • Record meeting minutes and follow up on outstanding actions.
   • Support communication between technical teams and healthcare end-users (e.g., maincon, nursing, consultants, biomedical engineers).
3. Documentation & Reporting
   • Assist in the preparation and organization of project files, drawings, and compliance checklists.
   • Help compile progress reports, budget trackers, and regulatory documentation.
   • Maintain project folders in shared drives and ensure version control.
4. Procurement & Logistics Coordination
   • Support procurement-related tasks such as raising Purchase Requests (PRs), collecting quotations, and following up on deliveries.
   • Coordinate logistics for equipment delivery, installation, and commissioning activities.
5. Compliance Awareness
   • Learn and apply basic understanding of Singapore’s healthcare standards (e.g., MOH licensing, HSA guidelines, JCI standards).
   • Support infection control procedures during work in live clinical environments (e.g., OR or CSSD upgrades).