Project Site Admin

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (Singapore Branch); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An international construction company based in Singapore is seeking an Administrative Assistant for their site office. The ideal candidate will manage office maintenance, supply procurement, and assist with various administrative tasks. Familiarity with Microsoft Office and the ability to work independently are essential. Experience in a similar role within construction projects will be advantageous.

Qualifications

• Prior experience in reception or administrative duties in construction is advantageous.
• Familiarity with laptops and software required.
• Ability to work independently with minimal supervision.

Responsibilities

• Ensure site office is properly maintained and clean.
• Manage procurement of office supplies.
• Capture photos and videos during events and site activities.

Skills

Organizational skills

Team player

Proficiency in Microsoft Office

Attention to detail

Tools

Laptops

Internal systems software

Job description

Job Responsibilities

• Site Office maintenance: ensure site office to be properly maintained, uphold cleanliness and attend to necessary repairs
• Manage the procurement of miscellaneous office and pantry items such as toilet accessories, refreshments, and other supplies to support daily operations.
• Capture photos and videos during in-house events and site activities.
• Maintain vehicle and driver records, track vehicle maintenace, repairs and inspection schedules.
• Assist with reception duties such as welcoming guests, setting up meeting rooms, and arranging guest transportation.
• Assist with the preparation of laptops for newly onboard staffs.
• Provide assistance with various administrative tasks as required, such as visitor clearance, coordination with shuttle bus providers, store management, and site office shift arrangements.
• Prepare payment forms, obtain necessary approvals, and upload them to the company’s internal system (Chinese system) for processing and record-keeping.

Job Requirements

• Prior experience in reception or administrative duties within construction projects will be advantageous.
• Familiar with laptop and softwares
• A team player with strong organizational skills, able to work independently with minimal supervision.
• Willing to be based at the project site office (West area).
• Proficient in Microsoft Office and basic data entry or document upload in internal systems.
• Meticulous and organized, with strong attention to detail in documentation and administrative tasks.