Project Services Coordinator

NEP Singapore; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading broadcasting solutions provider in Singapore is seeking an experienced Schedule Coordinator to manage Flypacks and OB scheduling. The ideal candidate will have at least 5 years in project management and proven experience in broadcast television or event logistics. Strong organizational skills and the ability to communicate effectively with diverse teams are essential. This role involves overseeing project schedules, ensuring smooth global project delivery, and potentially traveling to onsite events.

Qualifications

• Minimum 5 years’ experience in a cross-functional environment managing time-critical services.
• At least 2 years’ experience in broadcast television or event logistics.
• Experience working across international teams and supporting large-scale events.

Responsibilities

• Support the scheduling of Flypacks and Outside Broadcasting (OB) facilities.
• Maintain and update schedules on relevant platforms.
• Coordinate with logistics, procurement, and equipment allocation teams.

Skills

Strong organizational skills

Excellent verbal and written communication skills

Ability to manage multiple projects

Strategic thinking

Cross-functional teamwork

Education

Project Management Professional (PMP) certification

Job description

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This position is responsible for the efficient scheduling of our flypacks and OBs on projects. The role is required to work closely with sales, project delivery, and engineering to ensure that appropriate facility is scheduled for each project and utilization is maximized. The role requires the ability to multi-task between time-sensitive projects and effectively and clearly communicate with a variety of stakeholders.

Outdoor Broadcasting Truck and Flypack scheduling

• Support the scheduling of Flypacks and Outside Broadcasting (OB) facilities in collaboration with the Project Director and Sales team.
• Gather input from engineering as well as logistics, procurement, and equipment allocation teams to provide accurate information for decision‑making.
• Ensure all scheduling considerations—technical, logistical, and operational—are clearly communicated to stakeholders.
• Maintain and update schedules on relevant platforms so all departments remain aligned and informed.
• Flag potential conflicts early, and where appropriate, make or recommend decisions to keep projects on track.
• Work closely with the sales team to provide utilization data and scheduling input that supports revenue opportunities.
• Coordinate with logistics, procurement, and equipment allocation teams to address timelines, equipment movements, and potential shortages—supporting these departments when issues or conflicts arise.
• Support in‑house engineering by communicating scheduling requirements and highlighting any technical considerations raised.
• Assist the finance team by supplying accurate information to support forecasting and reporting needs.
• Collaborate with colleagues across multiple NEP offices and time zones to ensure smooth delivery of global projects.
• Manage project update meetings, including attendee lists, agendas, and follow‑up actions.
• Act as a central point of coordination, ensuring all teams remain informed and aligned throughout the project lifecycle.

Position Requirements

• Strong organizational skills with the ability to manage multiple projects under tight deadlines.
• Self‑motivated, able to work independently while escalating issues when necessary.
• Minimum 5 years’ experience in a cross‑functional environment managing time‑critical services involving equipment delivery.
• At least 2 years’ experience in broadcast television, event project management, and/or event logistics, ideally with exposure to large‑scale live events.
• Ability to think strategically at a big‑picture level while also narrowing focus to granular departmental details, ensuring leadership understands key nuances.
• Experience working across international teams, time zones, and supporting large‑scale, globally televised events.
• Capable of making informed decisions when required to maintain project momentum.
• Willingness to travel to project events and provide onsite support when required. A fast learner who asks the right questions and adapts quickly to new processes and software.
• Excellent verbal and written communication skills. Project Management (PMP) certification is preferred.