Project Management Officer (PMO Bank) (JT)

A-IT SOFTWARE SERVICES PTE LTD; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading IT services firm in Singapore is seeking an experienced Project Coordinator to manage project schedules, financial management, and resource coordination. The ideal candidate will have a degree in Business Administration or related fields, with a minimum of 3 years of IT Project Support experience in the banking or financial sector, strong analytical skills, and excellent communication abilities. The role requires multitasking in a fast-paced environment while ensuring all project documentation is maintained accurately.

Qualifications

• Minimum 3 years of IT Project Support experience in banking or regulated industries.
• Innovative with a track record in process improvements.
• Able to multitask and work in a fast-paced environment.

Responsibilities

• Coordinate project schedules and resources.
• Track project expenses and provide financial updates.
• Maintain project contracts and documentation.

Skills

Project Life Cycle understanding

Process improvement creativity

Organizational skills

Analytical skills

Communication skills

Education

Degree in Business Administration/Banking/Finance/Project Management

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

Responsibilities:

Project Coordination:

• Coordinate project schedules, timelines, and resources.
• Track project / project’s deliverables progress and report to the Project Manager / Team.

Financial Management:

• Track and manage project expenses, including forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to the Project Manager and stakeholders.

Contract Management:

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
• Maintain accurate and up-to-date contract documentation.

Resource Management:

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc.
• Manage resource renewals; ensure timely renewals and notifications.
• Facilitate resource onboarding / offboarding formalities.
• Maintain resource records.

Communication:

• Act as a liaison between project team members, stakeholders, and clients.
• Respond to project-related inquiries and requests.

Administrative Support:

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
• Coordinate information for adhoc RFI requests.

Documentation/ Data Management:

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
• Ensure all project documents are properly stored and easily accessible.
• Track and update project / resources’ data and/or metrics to facilitate higher management’s analysis and review for decision making.

Requirements:

• Degree in Business Administration/ Banking/ Finance / Project Management or a related field.
• Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
• Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
• Innovative and have past track records of introducing process improvement.
• Very strong organisational and analytical skills, is meticulous with details.
• Highly‑motivated self‑starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to multitask, work in a fast paced environment, handle high degree stress and meet deadlines.

Key Domain/ Technical Skills:

• Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.

This job advertisement is posted by:

Tan Geok Khim (Deng Yuqin) (R22107857)

A-IT Software Services Pte Ltd

EA License No: 24C2345

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation‑wide manpower and skills upgrading initiatives. By applying for this role, you consent to A-IT Software Services Pte Ltd’s PDPA and e2i PDPA.