Project Document Controller (Pharmaceutical / Construction / C&Q Documents)

Manpower Staffing Services (S) Pte Ltd - Head Office; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing services company in Singapore is seeking a Project Document Controller to manage and maintain the document system for project documentation including construction and vendor documentation. The ideal candidate will have a diploma or above with relevant experience in documentation control, strong communication skills, and proficiency in document management software such as Aconex. This role requires effective inter-departmental collaboration and compliance with document standards.

Qualifications

• Diploma or above with relevant work experience in documentation control.
• Experience in the engineering industry managing documentation.
• Proficient in Office software and document management tools.

Responsibilities

• Manage and maintain document system for all project documentation.
• Ensure documentation is accurate and accessible.
• Implement and maintain documentation system onsite.
• Monitor documents for compliance and current revisions.
• Facilitate inter-departmental communication regarding documents.

Skills

Document management

Communication skills

Interpersonal skills

Office software proficiency

Document compliance

Education

Diploma or above in a relevant field

Tools

Aconex

Job description

Responsibilities

• As the Project Document Controller, this position is to manage and maintain the document system and records (both hardcopy and softcopy) for all project documentation inclusive of the construction, vendor and C&Q documentation.

• Responsible to ensure that the documentation is accurate, up-to-date and accessible to authorized personnel. Require to work with various departments to support project documentation needs and ensure documentation meets compliance requirements.

• Responsible for the implementation and maintenance of documentation system and records onsite.

• Ensure that all documents are properly categorized, stored and archived.

• Responsible for the distribution, retrieval and archival of documents to and from project team, contractors and vendors.

• Perform his/her work in accordance and compliant with the approved project document control procedures and workflows.

• Monitor the status of the documents to ensure they are current and properly maintained with correct revisions. Archive the outdated documents timely.

• Review documents for accuracy, completeness and compliance with GDP standards.

• Ensure that all documents meet the required formatting and quality standards.

• Facilitate effective communication and collaboration by providing access to necessary documents.

• Respond to document related inquiries and provide support to team members as needed.

• Assist team members in using document management system and tools.

• Develop and maintain user guides and training materials for document control processes.

• Ensure the security and confidentiality of sensitive documents and handle with discretion.

• Effective inter-departmental communication and collaboration.

• Ensure compliance with industry standards, company policies, and regulatory requirements.

• Support internal and external audits by providing necessary documentation and information.

• Other work related to documentation control scope arranged by the Compliance and Qualification lead.

Qualifications

• Diploma or above with relevant work experience in documentation control work.

• Have experience in engineering industry to manage documentation with good communication and interpersonal skills.

• Be proficient in operating Office software, and have used at least one type of document management software, Eg., Aconex.

Veronica Neo Shen Hwa- [e-mail]

Personnel Reg No: R1110855

Manpower Staffing Services (S) Pte Ltd

EA Licence No: 02C3423