Project Document Controller (Pharmaceutical / Construction / C&Q Documents)

Manpower Staffing Services; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A staffing service in Singapore is seeking a Project Document Controller responsible for managing project documentation. The role involves ensuring accuracy, compliance, and accessibility of documents while collaborating with internal departments. Candidates should have relevant experience in documentation control, especially in the engineering sector, and be proficient in document management software such as Aconex.

Qualifications

• Relevant work experience in documentation control.
• Experience in the engineering industry.
• Proficiency in document management software.

Responsibilities

• Manage and maintain the document system and records.
• Ensure documentation accuracy and accessibility.
• Implement and maintain documentation standards.

Skills

Document management

Communication skills

Interpersonal skills

Detail-oriented

Education

Diploma or above in relevant field

Tools

Aconex

Microsoft Office

Job description

Project Document Controller (Pharmaceutical / Construction / C&Q Documents)

As the Project Document Controller, this position is to manage and maintain the document system and records (both hardcopy and softcopy) for all project documentation inclusive of the construction, vendor and C&Q documentation.

Responsible to ensure that the documentation is accurate, up-to‑date and accessible to authorized personnel. Require to work with various departments to support project documentation needs and ensure documentation meets compliance requirements.

Responsible for the implementation and maintenance of documentation system and records onsite.

Ensure that all documents are properly categorized, stored and archived.

Responsible for the distribution, retrieval and archival of documents to and from project team, contractors and vendors.

Perform his/her work in accordance and compliant with the approved project document control procedures and workflows.

Monitor the status of the documents to ensure they are current and properly maintained with correct revisions. Archive the outdated documents timely.

Review documents for accuracy, completeness and compliance with GDP standards.

Ensure that all documents meet the required formatting and quality standards.

Facilitate effective communication and collaboration by providing access to necessary documents.

Respond to document related inquiries and provide support to team members as needed.

Assist team members in using document management system and tools.

Develop and maintain user guides and training materials for document control processes.

Ensure the security and confidentiality of sensitive documents and handle with discretion.

Effective inter-departmental communication and collaboration.

Ensure compliance with industry standards, company policies, and regulatory requirements.

Supportinternal and external audits by providing necessary documentation and information.

Other work related to documentation control scope arranged by the Compliance and Qualification lead.

Diploma or above with relevant work experience in documentation control work.

Have experience in engineering industry to manage documentation with good communication and interpersonal skills.

Be proficient in operating Office software, and have used at least one type of document management software, Eg., Aconex.

Veronica Neo Shen Hwa- ************@manpower.com.sg