Project Coordinator II

Astreya; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A leading IT services provider in Singapore is seeking a Project Coordinator II to plan and manage internal projects from start to finish. Responsibilities include coordinating project reviews, maintaining schedules, and collaborating with regional teams. Candidates should have an associate's degree and 2-5 years of relevant experience, with excellent communication skills and a proactive attitude. Flexibility for both office and remote work is essential. This role offers a dynamic work environment with opportunities for growth.

Qualifications

• 2 to 5 years’ related experience and/or training preferred.
• Flexibility to adjust work hours for collaboration.
• Experience in a technology-driven environment is beneficial.

Responsibilities

• Gather and maintain project requirement lists.
• Provide weekly project updates.
• Monitor project plans and schedules.
• Assist with identifying project issues.

Skills

Communication skills

Proactivity

Judgment

Ability to multitask

Education

Associate's degree or equivalent

Tools

Microsoft Excel

Google Suite

Ticketing systems

Job description

The Project Coordinator II will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Projects may vary in number, size and complexity.

Scope:

Works on assignments that are moderately difficult, requiring judgment in resolving issues

Requires some instruction on new assignments and infrequent checks on daily work

Your Roles and Responsibilities:

Gather and maintain project requirement lists.

Provides weekly project updates including action item updates.

Schedules and coordinates project reviews and follows up on assigned actions.

Effectively and accurately communicate status to the project team.

Maintains and monitors project plans, project schedules, work hours and expenditures.

Assists with identifying project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.

Takes part in organizing, attending and participating in stakeholder meetings.

Documents and follows up on important actions and decisions from meetings.

Collaborates with various regional teams responsible for project resources and ticket resolution.

Assists with daily monitoring of the ticketing system, reassigning tickets where required.

Produces regular reports as required.

Assists with identifying trends or recurring problems and escalates to management for resolution.

Assists with locating and defining new process improvement opportunities.

Develops and maintains knowledge and skills and keeps up-to-date with new processes and procedures.

Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.

Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

Associate's degree (A.A) or equivalent from two-year college or technical school and 2 to 5 years’ related experience and/or training; or equivalent combination of education and experience

Builds productive internal and external working relationships

Exercises judgment within defined procedures and practices to determine appropriate action

Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.

Experience working with Microsoft Excel and Google Suite

Excellent Communication skills, both verbal and written

Previous experience with ticketing systems and/or project management system

Understanding of or previous experience in a technology driven environment

Proactive attitude and dependable

Ability to work both within a team and independently

Ability to multitask and prioritize workload

Ability to use good judgment, as well as problem-solving and decision making skills

Ability to maintain confidentiality and professional decorum

Physical Demand & Work Environment:

Must have the ability to perform office-related tasks which may include prolonged sitting or standing

Must have the ability to move from place to place within an office environment

Must be able to use a computer

Must have the ability to communicate effectively

Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers