Project Coordinator

VaynerX; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

VaynerMedia Singapore is seeking a driven Project Coordinator to manage daily operations of social retainers, small projects and one-off requests. You will develop timelines, coordinate inter-department touchpoints, and route work through the appropriate teams.

In this role you will support the Project Management lead, manage multiple work streams, keep budgets in check, and ensure all deliverables align with schedules.

Qualifications

• 1–2 years of experience in project coordination or planning duties, preferably in social/digital space.
• Understanding of creative development and asset creation processes.
• Calm, collaborative approach to problem solving, able to thrive in fast-paced environments.

Responsibilities

• Own daily operations of social retainers, small projects and one-off requests.
• Develop full timelines with inter-department touchpoints, milestones and due dates.
• Coordinate tasks, priorities and deliverables with team stakeholders (internal and client).
• Route projects through appropriate departments and approvals.
• Support PM to manage work streams, resolve issues, and ensure deliverables fit timelines.
• Update and maintain organization of all creative files and budgets.
• Enter/update plans, costs and assignments in Workfront.
• Collaborate with cross-functional teams to clarify tasks and deliverables at every stage.
• Lead and schedule project-related meetings such as kickoffs, brainstorms, and reviews.
• Be client-facing to communicate timing and deliverables; assist in writing small SOWs.

Skills

Project coordination

Timeline planning

Cross-functional collaboration

Client-facing communication

Problem-solving

Tools

Workfront

Job description

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017,

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017,

the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Eva Nosidam Productions, Tingley Lane Trading, and VaynerSpeakers.

About Vaynermedia

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

About Chukmedia

ChukMedia is a VaynerX agency built to help enterprise brands move at the speed of culture. Combining entrepreneurial agility with enterprise-grade execution, ChukMedia partners with Fortune 500 and complex organizations to drive growth across brand, social, creative production, and modern marketing ecosystems

ABOUT TAMARA GROUP:

About Tamara Group (The Attention, Media, And Relevance Agency): Born from editorial, influencer, and experiential roots, Tamara Group is built to drive growth and disruption through the power of attention and cultural relevance.

Culture is our key and Empathy is how we build it.

VaynerMedia APAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE.

The PITCH

We’re lucky that everyone within our walls thinks creatively, shares a passion for building communities, and understands the world of both big campaigns and social micro-content.

Our Delivery team enjoys working in a fast paced environment and loves the challenges of discovering what drives and moves consumers. Our Singapore office is hunting the advertising landscape for a passionate and driven Project Coordinator that will lead a global brand account and continually review and optimize the work team produces, and collaborate with the project management team to establish effective ways to lead teams and processes.

Here’s where you come in.

• Own daily operations of social retainers, small projects and one off requests
• Develop full timelines, including inter-department touch-points, milestones & due dates
• Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
• Route all projects through the appropriate departments and approvals
• Support the Project Management lead to:
• Manage various work streams assigned by the PM
• Resolve any immediate issues related to projects
• Ensure that all project deliverables fit into the timeline
• Update and maintain organization of all creative files
• Manage and track against project/retainer budgets and deliverables
• Manage resources involved in assigned projects
• Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in Workfront
• Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
• Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
• Be client-facing to speak to timing & deliverables
• Assist in writing small SOWs, as assigned by PM

Your Experience

• 1-2 years of experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social / digital space.
• Understanding of creative development and asset creation processes
• A cool, calm and collected approach to problem solving
• A collaborative and team-based approach
• Ability to thrive in a fast-paced, high-pressure environment

What You Should Know About VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us.

We can’t wait to meet you.

Other VaynerX Companies

• ChukMedia
• VaynerMedia
• Gallery Media Group
• VX Services