Project Coordinator

ASTREYA ASIA PACIFIC PTE. LIMITED; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Job summary

A technology services provider located in Singapore is seeking a Project Coordinator to facilitate operations and oversee projects in a dynamic environment. The successful candidate will coordinate with various teams, provide operational updates, and assist in project management. Candidates should have a degree in Information Technology or Engineering and possess strong communication and multitasking skills. Flexibility in work commitments, including remote work, is essential.

Qualifications

• 0 to 2 years of related experience and/or training.
• Flexibility in work commitments, including remote work.
• Ability to work both independently and within a team.

Responsibilities

• Coordinate day to day operations and liaise with multiple teams.
• Provide weekly operational updates including action items.
• Assist in maintaining and monitoring project plans and schedules.

Skills

Communication skills

Customer service skills

Multitasking

Problem-solving skills

Education

Bachelor/Diploma in Information Technology or Engineering

Tools

Microsoft Excel

Google Suite

Job description

What this Job Entails:

This is the gateway for a graduate engineer to be exposed to a world-class Network Operations and Deployment career. The Operations/Project Coordinator I will facilitate and coordinate multiple cross functional teams to carry out day to day operations.

Your job involves coordination and liaising with multiple teams, smart/remote hands and facility providers. Tasks may vary in number, size and complexity.

The Project Coordinator will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Projects may vary in number, size and complexity.

Your Roles and Responsibilities:

• Provides weekly operational updates including action items.
• Communicate effectively, maintain and establish a good rapport team and client.
• Assist with maintaining and monitoring ad-hoc project plans/schedules, work hours and expenditures.
• Assists with identifying operational/project issues and/or escalating the issue to the team lead.
• Attending and participating in client meetings as required.
• Documents and follows up on important actions and decisions from meetings.
• Collaborates with various regional teams for ticket resolution.
• Work closely with the Facility providers and Smart Hands to drive the issues.
• Working with the Hardware vendors ensuring the RMA shipments to and from Facilities.
• Assists with daily monitoring of the ticketing system and resolving them under defined SLA
• Promote a culture of effective communication, continuous improvement and innovation through teamwork and business process reviews
• Assists with identifying trends or recurring problems and escalates to team lead for resolution.
• Assists with identifying and collaborating on new process improvement opportunities.
• Helps to develop and maintain knowledge and skills and keep up-to-date with new processes and procedures.
• Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.
• Required to work on oncall roster and preparing/participating in daily handovers.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Bachelor/Diploma preferably in Information Technology or Engineering and 0 to 2 years’ related experience and/or training; or equivalent combination of education and experience.
• Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.
• Familiarity with Microsoft Excel and Google Suite
• Excellent communication skills, both verbal and written
• Positive attitude and dependable
• Excellent customer service skills
• Ability to work both within a team and independently
• Ability to multitask and prioritize workload in a fast-paced environment
• Ability to use good judgment, as well as problem-solving and decision making skills
• Ability to maintain confidentiality and professional decorum

Good to Have:

• Knowhow of operations inside Data Centers/POPs
• Handled Logistics / shipments