Project Coordinator

BLACK BOX NETWORK SERVICES SINGAPORE PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent network services company in Singapore is seeking a project coordinator to assist the project manager in coordinating activities and ensuring timely delivery. The ideal candidate will develop project documentation, manage administrative tasks, liaise with clients, and oversee resource allocation. Required skills include strong organizational, communication, and leadership abilities, along with relevant certifications like PMP and CAPM. Join a dynamic team dedicated to client success and project excellence.

Qualifications

• Strong organizational skills to effectively manage multiple tasks and priorities.
• Excellent communication skills for clear message delivery and active listening.
• Adequate time management for meeting project deadlines.
• Problem-solving skills to analyze obstacles and identify solutions.
• Leadership skills for documentation management and regulatory compliance.
• Technical aptitude to understand project requirements and tools.

Responsibilities

• Assist project manager in coordinating activities and delivery of milestones.
• Develop project management documents including budgets, schedules, and plans.
• Manage administrative and financial tasks for accurate project records.
• Oversee project procurement for timely resource acquisition.
• Engage clients to assess needs and define project requirements.
• Coordinate allocation of project resources and assign tasks to team members.
• Serve as liaison between project teams and clients throughout the lifecycle.
• Monitor project progress and provide regular updates to stakeholders.
• Schedule meetings and document project decisions and status.
• Foster collaboration across teams for quality outputs.
• Apply experience in patching and data centers for technical support.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving Skills

Leadership Skills

Technical Skills

Education

Project Management Professional (PMP)

Certified Associate in Project Management (CAPM)

Job description

Company Overview

BLACK BOX NETWORK SERVICES SINGAPORE PTE LTD

Job Summary

Assist the project manager in coordinating project activities to ensure timely delivery of project milestones and successful achievement of client requirements.

Responsibilities

• Develop project management documents including budgets, schedules, scope statements, and project plans to support effective project execution
• Manage project administrative and financial tasks such as processing invoices, purchase orders, and inventory reports to maintain accurate project records
• Oversee the project procurement process to ensure timely acquisition of necessary resources
• Engage with project clients to assess needs, define project requirements, acceptance criteria, and establish project timelines
• Coordinate allocation of project resources to ensure team members have required tools and support at appropriate times
• Assign tasks to team members and clarify expectations regarding project milestones and deliverables
• Serve as the liaison between project teams and clients throughout the project lifecycle to facilitate communication and issue resolution
• Monitor project progress and team performance, providing regular updates to project stakeholders
• Schedule and document stakeholder meetings, generating reports to track project status and decisions
• Foster collaboration across teams to support completion of project tasks and delivery of quality outputs
• Apply experience in patching and data center environments to support technical project requirements

Required Competencies

• Organizational Skills: Essential for planning project timelines, managing resources, and keeping track of multiple tasks simultaneously.
• Communication Skills: Important for conveying clear and concise messages, listening actively, asking relevant questions, providing feedback, and resolving conflicts.
• Time Management: Critical for meeting deadlines and prioritizing tasks effectively.
• Problem-Solving Skills: Analytical thinking and a solution-oriented approach to overcome obstacles and mitigate risks.
• Leadership Skills: Ability to manage project documentation; assist with budget preparation and ensure compliance with regulations.
• Technical Skills: Project coordinators need to have a basic understanding of the technical aspects and requirements of the project, be able to use relevant tools and methods, and learn new skills and technologies as needed.

Certifications

• Project Management Professional (PMP)
• Certified Associate in Project Management (CAPM)