Project Coordinator

MARETEK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management firm in Singapore is looking for an individual to assist in developing project management documents, manage financial administrative tasks, and act as a liaison between the project team and clients. The role involves supervision of procurement processes, coordination of resources, and fostering collaboration among team members to ensure project milestones are met. Strong communication and organizational skills are essential for this position.

Responsibilities

• Assist the project manager in developing project management documents.
• Execute administrative and bookkeeping tasks like managing invoices.
• Supervise the project procurement process.
• Meet with project clients to define project requirements.
• Coordinate allocation of project resources for the team.
• Assign tasks to team members regarding milestones.
• Act as a liaison between the project team and clients.
• Help monitor project progress and team performance.
• Schedule stakeholder meetings and document reports.
• Foster collaboration among team members.

Job description

• Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans
• Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
• Supervise the project procurement process
• Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines
• Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time
• Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables
• Be the liaison between the project team and project clients throughout the project life cycle
• Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders
• Schedule stakeholder meetings, document and generate reports
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables