Project Coordinator

ITCAN PTE. LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A technology company in Singapore seeks a Project Coordinator to oversee migration processes. The role involves planning, stakeholder engagement, and managing schedules to ensure seamless transitions. The ideal candidate has a diploma and 1-2 years of project coordination experience, excellent communication skills, and proficiency in Microsoft Office. This position offers the potential for growth in a dynamic environment.

Qualifications

• 1-2 years of experience in project coordination within migration or IT projects.
• Proven experience in Day 1 project.
• Working knowledge of migration processes.

Responsibilities

• Develop and manage detailed migration plans, timelines, and checklists.
• Coordinate pre-migration, migration, and post-migration activities with cross-functional teams.
• Act as the single point of contact for business users during migrations.

Skills

Organizational skills

Resource planning

Stakeholder engagement

Communication skills

Education

Diploma

Tools

Microsoft Office Suite

Job description

Overview

The project coordinator is responsible for planning, coordinating migrations across the department. This role ensures smooth transitions with minimal disruption to operations while managing stakeholders, schedules. The ideal candidate should have strong organizational skills and proven experience in enterprise-scale migrations.

You will manage resource allocation, schedule adherence, stakeholder engagement, user communications, and post-migration support to ensure seamless cutovers and operational continuity.

Responsibilities

• Migration Coordination - Develop and manage detailed migration plans, timelines, and checklists.
• Coordinate pre-migration, migration, and post-migration activities and milestones with cross-functional teams
• Finalize names of engineers to be trained
• Plan and allocate migration engineers based on migration volume, complexity, and wave planning.
• Send reminder emails to migrating users about their upcoming migration appointments
• Ensure email acknowledgement received with no issues
• Update Migration Tracker timely
• Maintain real time dashboards for migration status, engineer resource
• Track daily/weekly engineer’s workload
• Update calendar and track for all appointments booked.
• Stakeholder Engagement - Liaise with engineers and users and ensure effective communication and alignment between stakeholders
• Act as the single point of contact for business users during migrations.
• Documentation & Reporting - Maintain accurate migration records, status updates, and documentation.
• Resource Allocation of migration engineers for migrations
• Update users’ feedback for engineers into documents
• Maintain equipment inventory tracking list

Qualifications

• Diploma
• Resource planning and team coordination.
• Working knowledge of migration
• Excellent communication and stakeholder alignment.
• Must have proven experience in Day 1 project
• A minimum of 1-2 years of experience in project coordination within migration or IT projects
• Strong proficiency in Microsoft Office Suite and other relevant software