Project Coordinator

BENCO MARITIME PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime services company based in Singapore is seeking a Project Coordinator to assist with project scheduling, documentation, and compliance. The ideal candidate will have a background in project management, familiarity with local regulations, and strong coordination skills. This role offers an opportunity to contribute to impactful projects and ensure smooth workflows on-site.

Qualifications

• Experience in project scheduling and planning.
• Familiarity with local regulations and safety compliance.
• Strong organizational and coordination skills.

Responsibilities

• Assist in developing and maintaining project schedules.
• Prepare and submit necessary documentation.
• Coordinate site activities effectively.
• Ensure compliance with regulatory requirements.
• Monitor project costs and progress.
• Provide administrative support for project documentation.

Tools

MS Project

Primavera

Job description

1. Project Scheduling & Planning

• Assist in the development and maintenance of detailed project schedules (using MS Project, Primavera, etc.).
• Coordinate with Project Manager, engineers, and site supervisors to align site activities with project milestones.
• Monitor daily site progress and flag any deviations from the plan.

2. Documentation & Submission

• Prepare, compile, and submit required documentation such as:
  Method Statements
  Risk Assessments
  Work Permits
  Material Approval Submissions
• Maintain proper records for LTA, BCA, MOM, or relevant authority audits.
• Handle submission of shop drawings and as-built drawings.

3. Site Coordination

• Liaise with main contractors, subcontractors, consultants, and clients to ensure smooth workflow.
• Attend site coordination and safety meetings.
• Coordinate delivery and installation works on-site.

4. Procurement & Material Management

• Prepare material requisitions, track delivery schedules, and ensure materials comply with approved specifications.
• Coordinate with suppliers for timely delivery and resolve any issues related to materials.

5. Regulatory & Safety Compliance

• Ensure compliance with local regulations (e.g., MOM, BCA, SCDF).
• Assist in implementing Workplace Safety & Health (WSH) procedures.
• Prepare safety documents like Safe Work Procedures (SWP) and Job Safety Analyses (JSA).

6. Cost & Progress Tracking

• Monitor work progress against schedule and report to management.
• Assist in preparing claims, variation orders, and cost control documents.
• Work with Quantity Surveyors on progress claims and sub-contract payments.

7. Administrative Support

• Provide admin support for project-related documentation.
• Prepare meeting minutes, daily reports, and progress photos.
• Maintain records of inspections, test reports, and quality control documentation.Lead cross functional efforts and attend technical meetings with customers to meet customer design requirements.
• Manage and Report project progress and continually assess & adjust resource requirements to meet customer timelines.
• Drive new product development from initial prototyping to mass production.
• Sourcing new components and equipment to support new products & responsible for cost evaluations of new product and tooling.
• Coordinate/oversee progress of product development Cross-functional activities.
• Responsible for project FAI and project documentation (such as Customer-approvals, Drawings, Specifications, Production SOP, Work-Instructions etc.)
• Work with QA/QC to analyse and handle any quality issue.
• Any other duties/projects assigned from time to time.