Project Coordinator

ESCO Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading project management firm in Singapore is seeking a Project Coordinator to provide administrative and coordination support to the Project Management Office. You will assist project managers in delivering projects by managing scheduling, project reports, and expense tracking. Ideal candidates possess a diploma or degree in a related field, have excellent communication skills, and experience in project administration. Strong organizational skills and attention to detail are a must for this role.

Qualifications

• Prior experience as a project administrator or in a related administrative role.
• Self-starter who takes charge in absence of detailed instruction.

Responsibilities

• Prepare and assist with reporting and metrics for project implementation.
• Track project claims and billings.
• Participate in external meetings and assist with meeting minutes.
• Co-manage the Project Warehouse with the Managers.
• Preparation of scheduled reports every month-end.

Skills

Attention to detail

Excellent interpersonal and communication skills

Excellent organizational skills

Proficiency with Microsoft Office

Ability to effectively manage time

Strong written and verbal English language skills

Education

Diploma or Bachelor's degree in business management or related field

Job description

The Role

The Project Coordinator will provide administrative and coordination support for the Project Management Office and support the Project Managers in their delivery of projects. The ideal candidate is a multi-tasker skilled in communications (both internally and externally) and a master in coordination and scheduling works. The Project Coordinator is responsible for scheduling meetings, coordinating resources, projects profit and loss calculation, project reports, managing Project Warehouse inventory, and tracking expenses.

We are looking for a teammate who is meticulous and pro‑active. The Project Coordinator is expected to have good oral and written communication abilities and have a sound understanding of project management cycle. They should be organized, reliable and able to handle stressful situations.

The Responsibilities:

• Prepare, or assist with the preparation of reporting and metrics associated with the successful implementation and execution of projects – Project Progress Reports, Inventory List, User Acceptance Test, etc.
• Track and preparation of project claims and project billings
• Track and update on respective project status to Manager
• Track and recognize project costs
• Participate in external meetings and assist with meeting minutes
• Assist with scheduling and gathering necessary resources
• Co-manage the Project Warehouse with the Managers
• Sourcing and placing orders for cables/accessories/sub-contractors, etc.
• Preparation and submission of scheduled reports every month-end to Management
• Assisting the Manager with project hours and recognition
• Assist with ISO 9001 / 45001 audits
• Other ad‑hoc duties as assigned by the Manager

The ideal candidate should possess the following;

• Diploma or Bachelors/Undergraduate degree in a related field such as business management, business administration, information technology, or computer science, or equivalent work experience
• Prior experience as a project administrator or a related administrative role
• Attention to detail
• Excellent interpersonal and communication skills
• Excellent organizational skills
• Proficiency with Microsoft Office
• Ability to effectively manage time and prioritize to meet deadlines
• Self‑starter who takes charge in absence of detailed instruction; effectively initiates solutions or discussions
• Strong written and verbal English language skills