Project Assistant (Authorities Submissions)

AECOM Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore seeks a professional to manage regulatory submissions. Responsibilities include preparing documents for compliance, engaging with authorities, and improving submission processes. The ideal candidate will have a diploma in engineering, at least one year of relevant experience, and strong skills in project management and communication.

Qualifications

• Minimum 1 year of experience in regulatory submissions or similar role.
• Experience working with government agencies or regulatory bodies.
• Ability to handle multiple submissions simultaneously.

Responsibilities

• Prepare, review, and submit all required documentation for compliance.
• Act as primary contact with government agencies for submission-related matters.
• Ensure all submission documents meet required standards.
• Collaborate with project teams to align submission timelines.
• Evaluate current submission processes and recommend improvements.

Skills

Organizational skills

Project management

Attention to detail

Communication skills

Interpersonal skills

Microsoft Office Suite proficiency

Education

Diploma in Engineering or a related field

Job description

Key Responsibilities

• Prepare, review, and submit all required documentation to relevant authorities, ensuring accuracy and compliance with applicable regulations.
• Maintain a thorough understanding of local, regional, and national regulatory requirements
• Coordinate with internal teams, including design, engineering, and project management, to gather necessary information for submissions.

Stakeholder Engagement

• Act as the primary point of contact with government agencies, regulatory bodies, and other stakeholders for submission-related matters.
• Build and maintain strong relationships with authorities to facilitate the approval process.
• Address queries and provide additional information or clarifications as requested by regulatory bodies.

Documentation and Compliance

• Ensure all submission documents are complete, accurate, and meet the required standards.
• Maintain and update a comprehensive database of all submission records, approvals, and correspondence.
• Monitor changes in regulations and ensure projects comply with the latest requirements.

Project Coordination and Reporting

• Collaborate with project teams to align submission timelines with overall project schedules.
• Track the progress of submissions and provide regular updates to project stakeholders.
• Identify potential risks or delays in the submission process and propose solutions to mitigate them.

Process Improvement

• Evaluate current submission processes and recommend improvements to enhance efficiency and accuracy.
• Develop and implement best practices for managing authority submissions across projects.

Qualifications

• Diploma in Engineering or a related field.
• 1 year of experience in regulatory submissions or a similar role.
• Experience working with government agencies or regulatory bodies e.g. LTA, PUB, NParks, URA etc.
• Excellent organizational and project management skills, with the ability to handle multiple submissions simultaneously.
• Strong attention to detail and accuracy in documentation.
• Effective communication and interpersonal skills for liaising with authorities and stakeholders.
• Proficiency in Microsoft Office Suite