Project Administrator | Construction

Talent Blaze Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction management firm in Singapore is looking for a Project Coordinator to prepare project documentation, assist in budgeting, and ensure compliance with regulations. Candidates should have a diploma in construction management or business administration and at least three years of relevant experience. Strong communication skills are essential, along with the ability to manage multiple tasks efficiently.

Qualifications

• Minimum Diploma in Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience in an administrative or project coordination role within the construction industry.

Responsibilities

• Prepare, organize, and maintain project files including contracts, permits and meeting minutes.
• Assist in preparing project schedules, cost reports, and status updates for management and clients.
• Act as a liaison between project managers, subcontractors, suppliers, and clients.
• Assist with project budgeting, purchase orders, and invoice processing.

Skills

Project management

Communication

Financial administration

Compliance knowledge

Education

Diploma in Construction Management

Business Administration

Job description

1. Project Documentation & Reporting

• Prepare, organize, and maintain project files including contracts, permits and meeting minutes.
• Track project progress and update reports, logs, and databases as required.
• Assist in preparing project schedules, cost reports, and status updates for management and clients.

2. Communication & Coordination

• Act as a liaison between project managers, subcontractors, suppliers, and clients.
• Schedule and coordinate project meetings, site visits, and inspections.
• Distribute project updates, correspondence, and documentation promptly.

3. Financial Administration

• Assist with project budgeting, purchase orders, and invoice processing.
• Track expenses, commitments, and payments in coordination with accounting.
• Review subcontractor and vendor invoices for accuracy and compliance with contracts.

4. Compliance & Quality Control

• Ensure all safety, quality, and environmental documentation is up to date and compliant with company policies and regulations.
• Maintain project records in accordance with company and client requirements.

5. Project Closeout

• Assist in the preparation of project closeout documentation, warranties, and as-built drawings.
• Support the archiving of project materials and final reports.

Requirements:

• Minimum Diploma in Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience in an administrative or project coordination role within the construction industry.