Project Administrator | Construction

TALENT BLAZE PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A construction management company in Singapore is seeking a Project Coordinator to prepare documentation, track progress, and ensure compliance within project management. Candidates should have at least a diploma in a relevant field and 3 years of experience in a similar role. The position requires strong organizational and communication skills.

Qualifications

• Minimum Diploma in Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience in an administrative or project coordination role within the construction industry.

Responsibilities

• Prepare, organize, and maintain project files including contracts and permits.
• Track project progress and update reports, logs, and databases.
• Assist in preparing project schedules, cost reports, and status updates.

Skills

Project Coordination

Financial Administration

Communication

Compliance

Education

Diploma in Construction Management

Business Administration

Job description

1. Project Documentation & Reporting

• Prepare, organize, and maintain project files including contracts, permits and meeting minutes.
• Track project progress and update reports, logs, and databases as required.
• Assist in preparing project schedules, cost reports, and status updates for management and clients.

2. Communication & Coordination

• Act as a liaison between project managers, subcontractors, suppliers, and clients.
• Schedule and coordinate project meetings, site visits, and inspections.
• Distribute project updates, correspondence, and documentation promptly.

3. Financial Administration

• Assist with project budgeting, purchase orders, and invoice processing.
• Track expenses, commitments, and payments in coordination with accounting.
• Review subcontractor and vendor invoices for accuracy and compliance with contracts.

4. Compliance & Quality Control

• Ensure all safety, quality, and environmental documentation is up to date and compliant with company policies and regulations.
• Maintain project records in accordance with company and client requirements.

5. Project Closeout

• Assist in the preparation of project closeout documentation, warranties, and as-built drawings.
• Support the archiving of project materials and final reports.

Requirements

• Minimum Diploma in Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience in an administrative or project coordination role within the construction industry.

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