Project Administrator (BD Support)

WSP CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading engineering consultancy firm in Singapore is seeking a Business Development Executive. The role involves identifying new business opportunities, assisting in bid preparation, and coordinating with stakeholders for successful submissions. Ideal candidates should have a diploma in Marketing, Business, or Engineering, strong communication skills, and be proactive team players. Fresh graduates are welcome to apply. This position offers an excellent opportunity to grow within a dynamic team.

Qualifications

• Fresh graduates are welcome to apply.
• Proven experience in business development, sales or a related role.

Responsibilities

• Identify and track new business opportunities and tenders.
• Assist in preparing business proposals and tender submissions.
• Coordinate with internal stakeholders for bid preparation.
• Ensure compliance with company objectives and procedures.
• Manage and track proposal deadlines.
• Organize bid-related documentation.
• Maintain records of business development activities.
• Facilitate sector prospect review meetings.
• Maintain the Bid Master File.
• Coordinate client-facing activities and meetings.
• Assist with general administrative tasks.

Skills

Good written and verbal communication skills

Ability to manage multiple tasks and deadlines

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Proficient in Microsoft Outlook

Team player

Proactive and self-motivated

Education

Diploma in Marketing/Business/Engineering

GCE O' Level

Job description

We are seeking a Business Development Executive to join our dynamic team in Singapore. This role will assist the Business Development Manager to identify new business opportunities, support bid administration, coordinate across business sectors, ensure compliance with internal policies on bid and tendering, and promote client engagement within the engineering and construction industry.

Key Responsibilities

• Identify and track new business opportunities, tenders, and strategic partnerships
• Assist in formatting and preparing high-quality business proposals, tender submissions, and presentations
• Coordinate with various internal stakeholders (e.g., technical teams, legal, finance, bidding managers, division heads) to gather necessary input for bids
• Ensure all commercial aspects of proposals and tenders are aligned with company objectives, bid compliance, systems, procedures and risks are identified and recorded
• Manage and track proposal deadlines, ensuring timely submission of all required documents
• Gather relevant project information from databases, and WSP's past project experience to support bid submissions
• Organize and manage bid-related documentation, ensuring accuracy and completeness
• Maintain accurate and up-to-date records of all business development activities, leads, pipelines, and opportunities
• Facilitate weekly sector prospect review meeting
• Maintain Bid Master File and prepare report for monthly business review meetings
• Coordinate internal and external appointments, client-facing activities and meetings
• Assist with general administrative tasks to ensure smooth operation of the business development function.
• Maintain prospective clients and key contacts database

Qualifications

• Diploma in Marketing/Business/Engineering; fresh graduate welcome to apply
• GCE O' Level with proven experience in business development, sales or a related role
• Good written and verbal communication skills
• Able to manage multiple tasks and deadlines in a fast-paced environment
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• A good team player who is proactive and self-motivated