Project Administrator | 6-month contract

Manpower Staffing Services (S) Pte Ltd - Head Office; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment services company in Singapore is looking for a PMO Coordinator to handle operational coordination, resource onboarding, and project tooling support. The ideal candidate should have a diploma or degree in Business Administration, with over 2 years of experience in project administration. Proficiency in SharePoint and Microsoft Teams is required, along with strong communication skills to support project execution.

Qualifications

• 2 or more years’ experience in project administration and project management.
• Able to prepare PowerPoint meeting decks for timely submission to client and project management.
• Possess excellent work ethic and able to work well under pressure in a busy environment.

Responsibilities

• Maintain and update the master roster file and resource tracker.
• Prepare and update weekly meeting slides.
• Manage project and service management tools such as SharePoint and Microsoft Teams.

Skills

Project administration

Stakeholder communication

Reporting

Time management

PowerPoint proficiency

Education

Diploma or Degree in Business Administration or equivalent

Tools

SharePoint

Microsoft Teams

Job description

Overview

As a key member of the PMO team, the role is responsible for operational coordination, resource onboarding and offboarding, project tooling support, and administrative functions. This role ensures smooth project execution through meticulous tracking, reporting, and stakeholder communication.

Project & Resource Tracking

• Maintain and update the master roster file and resource tracker.
• Keep track of project leave plans and manage updates accordingly.

Onboarding & Offboarding Support

• Trigger roll‑on emails to Delivery Leads once onboarding is confirmed.
• Send emails and security clearance forms to new resources.
• Verify clearance forms, follow up for corrections or incomplete submissions, and send reminders as needed.
• Consolidate all completed clearance forms and send to the client.
• Notify resources upon clearance approval and update clearance dates in the roster.
• Handle employee ID creation for subcontractors.
• Manage employment ID requests for new resources.
• Trigger Offboarding emails and manage offboarding processes.

Tooling & Platform Support

• Manage project and service management tools such as SharePoint and Microsoft Teams.
• Raise and track purchase requests and purchase orders, and manage non‑PO invoice payments.
• Manage laptop requests and issues.
• Book meeting rooms for project leads and requestors.

Reporting & Communications

• Prepare and update weekly meeting slides.
• Manage BD reports and coordinate related communications.
• Maintain accurate and timely internal and external communications for project updates.

Job Qualifications

• Diploma or Degree in Business Administration or equivalent.
• With 2 or more years’ experience in project administration and project management.
• Able to prepare PowerPoint meeting decks for timely submission to client and project management.
• Possess excellent work ethic and able to work well under pressure in a busy environment.
• Support team members to meet the overall team objectives.

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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