Project Administrator

Spazio Concepts; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction administration firm in Singapore is seeking a project administrator to monitor defects, handle complaints, and liaise with suppliers. The ideal candidate has a diploma, proven project administration experience, and excellent communication skills in English and Chinese. Responsibilities include preparing project documentation and assisting management with various tasks. Competitive compensation and professional growth opportunities are offered.

Qualifications

• Proven experience in project administration roles, preferably in a construction or related industry.
• Ability to liaise effectively with English and Chinese-speaking stakeholders.
• Good time management skills to prioritize tasks effectively.

Responsibilities

• Monitor defects in HIP/BTO projects and coordinate actions for resolution.
• Handle incoming complaints via email and phone, addressing concerns promptly.
• Liaise with suppliers and internal colleagues for delivery facilitation.
• Prepare and issue delivery orders and purchase orders ensuring compliance.
• Assist in performing tasks assigned by superiors.

Skills

Communication skills

Time management

Microsoft Office proficiency

Interpersonal skills

Education

Diploma

Job description

Core Responsibilities:

• Monitor defects in HIP/BTO projects and coordinate necessary actions for resolution.
• Handle incoming complaints via email and phone calls, addressing concerns promptly and professionally.
• Liaise with suppliers, subcontractors, and internal warehouse/workshop colleagues to facilitate the delivery process, including scheduling deliveries, coordinating shipments, and resolving any logistical issues.
• Maintain organized records of documents from nominated subcontractors and statutory authorities.
• Coordinate the receipt of incoming shipments and ensure proper documentation and storage.
• Prepare project-related documents as required, ensuring accuracy and completeness.
• Handle ad-hoc sales inquiries and maintain a customer-oriented approach in all interactions.
• Prepare and issue delivery orders, purchase orders, and other project-related documents as necessary, ensuring accuracy and compliance with project requirements and contractual obligations.
• Collaborate with managers, quantity surveyors, and other stakeholders to coordinate project activities effectively.
• Assist in performing all tasks assigned by directors, senior managers, quantity surveyors, or respective superiors, demonstrating flexibility and willingness to contribute to team objectives.

Job Specifications

Qualifications and Skills:

• At least a Diploma Holder.
• Proven experience in project administration roles, preferably in a construction or related industry.
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with English and Chinese-speaking internal and external stakeholders.
• Proficiency in Microsoft Office applications for documentation and communication purposes.
• Good time management skills to effectively prioritize tasks and meet deadlines.
• Ability to work independently and under pressure, maintaining composure and effectiveness in fast-paced environments.
• Excellent interpersonal skills, fostering positive relationships with colleagues and external partners.