Project Administrator

Talent Titans Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management firm in Singapore is seeking a Project Administrator to support shipyard project operations. The role involves managing documentation, coordinating with site teams, and ensuring administrative efficiency. The ideal candidate will oversee all project documents, prepare progress reports, and facilitate communication among project stakeholders. Strong organizational skills and attention to detail are essential for this position, as well as the ability to handle logistics and safety documentation in compliance with regulations.

Responsibilities

• Manage and maintain all project documentation with proper filing and version control.
• Coordinate with site teams, project managers, engineers, and subcontractors for daily activities.
• Prepare and update daily progress reports and work schedules.
• Arrange and track manpower deployment, including attendance and access passes.
• Support safety and compliance processes by preparing safety documents.
• Assist in scheduling activities and monitoring timelines.
• Coordinate logistics arrangements, including material deliveries and equipment mobilization.
• Handle general project administration tasks, including meeting coordination.
• Ensure compliance with shipyard regulations and client requirements.
• Provide ad-hoc administrative support to ensure smooth project execution.

Job description

Job Description & Requirements

Job Overview

The Project Administrator supports shipyard project operations by managing documentation, coordinating with site teams, and ensuring smooth administrative and logistical execution of assigned projects. This role plays a critical part in maintaining accurate records, supporting project schedules, and facilitating communication between project managers, engineers, subcontractors, and safety teams.

Key Responsibilities

• Manage and maintain all project documentation, including contracts, drawings, permits, method statements, inspection records, and correspondence, ensuring proper filing and version control.
• Coordinate closely with site teams, project managers, engineers, and subcontractors to support daily project activities and administrative requirements.
• Prepare and update daily progress reports, manpower deployment records, work schedules, and site logs, ensuring timely submission to management and clients.
• Arrange and track manpower deployment, including attendance, overtime records, access passes, and coordination with HR or subcontractors where required.
• Support safety and compliance processes by assisting in the preparation and submission of safety documents such as risk assessments, method statements, toolbox meeting records, and permit‑to‑work applications.
• Assist the project team in scheduling activities, monitoring timelines, and highlighting potential delays or administrative gaps that may affect project delivery.
• Coordinate logistics arrangements, including material deliveries, equipment mobilization, site access, and liaising with vendors and suppliers to ensure timely support for site operations.
• Handle general project administration tasks such as meeting coordination, minutes of meetings, progress tracking, and internal reporting.
• Ensure compliance with shipyard regulations, company procedures, and client requirements in all documentation and administrative processes.
• Provide ad‑hoc administrative support to the project team as required to ensure smooth project execution.