Project Administrative Assistant

CSC Holdings Limited; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A construction management company in Singapore is seeking a Project Administrator to handle document management and assist with project administration. Candidates should have a NITEC/Diploma in Business Administration or Civil Engineering, with a minimum of 2 years of relevant experience in construction. Proficiency in Microsoft Office and strong organizational skills are essential. This role involves coordinating with various teams and supporting project documentation tasks in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant experience in construction; entry-level candidates will also be considered.
• Able to work independently with minimal guidance and under pressure to meet tight deadlines.

Responsibilities

• Prepare, organize, and file project documents, correspondence, and reports.
• Maintain and update registers for drawings, submissions, and technical documents.
• Ensure proper version control and filing of all project records.
• Track and record material deliveries, stock movements, and usage based on site updates.
• Coordinate with site teams, storekeepers, and the procurement department for material documentation.
• Assist in basic quantity surveying tasks such as quantity take-offs, material summaries, and progress claims.
• Support daily project administration and ensure timely submission of documentation to clients or consultants.

Skills

Microsoft Office proficiency

Organizational skills

Attention to detail

Education

NITEC/Diploma in Business Administration, Civil Engineering, or related field

Job description

Responsibilities

• Prepare, organize, and file project documents, correspondence, and reports.
• Maintain and update registers for drawings, submissions, and technical documents.
• Ensure proper version control and filing of all project records.
• Track and record material deliveries, stock movements, and usage based on site updates.
• Coordinate with site teams, storekeepers, and the procurement department for material documentation.
• Assist in basic quantity surveying tasks such as quantity take-offs, material summaries, and progress claims.
• Support daily project administration and ensure timely submission of documentation to clients or consultants.
• Ad hoc tasks when required

Requirements

• NITEC/Diploma in Business Administration, Civil Engineering, or related field.
• Minimum 2 years’ relevant experience in construction; entry‑level candidates will also be considered.
• Proficient in Microsoft Office, organized, and detail‑oriented.
• Able to work independently with minimal guidance and under pressure to meet tight deadlines.