Project Admin / Document Controller

Alstern Technologies Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering and construction firm in Singapore is looking for a Project Administrator to provide essential support to project managers and site teams. You will manage project documents, coordinate with various stakeholders, and ensure compliance with safety standards. Ideal candidates hold a diploma in Business Administration or Project Management and possess strong organizational skills. Join a dynamic team focused on diverse engineering projects.

Benefits

Collaborative work environment

Exposure to end-to-end project management

Qualifications

• Candidate should hold a diploma or relevant qualifications in Business Administration or Project Management.
• Prior experience in project administration or site admin role preferred.
• Strong organizational and multitasking skills along with attention to detail.

Responsibilities

• Provide administrative and coordination support to project managers and site teams.
• Prepare, organize, and maintain project documents, reports, and records.
• Assist in tracking project progress, schedules, and deadlines.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Interpersonal skills

Education

Diploma in Business Administration or Project Management

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Key Responsibilities

• Provide administrative and coordination support to project managers and site teams.
• Prepare, organize, and maintain project documents, reports, and records.
• Assist in tracking project progress, schedules, and deadlines.
• Coordinate with clients, subcontractors, and suppliers on project-related matters.
• Manage purchase orders, delivery orders, and invoices for project-related items.
• Arrange meetings, prepare minutes, and follow up on action items.
• Support in manpower deployment and maintaining attendance/HR records for project staff.
• Ensure compliance with company policies, safety standards, and project requirements.
• Perform general administrative duties, including filing, data entry, and correspondence.

Requirements

• Diploma or relevant qualifications in Business Administration, Project Management, or related fields.
• Prior experience in project administration or site admin role preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Ability to work independently as well as in a team environment.

Why Join Us?

• Be part of a dynamic team handling diverse engineering and construction projects.
• Opportunity to gain exposure to end-to-end project management support.
• Collaborative and growth-oriented work environment.