Project Admin Assistant [Up to $5,000 | Central]

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading event management firm in Singapore is seeking a Project Admin Assistant to provide essential administrative support for large-scale sports events. This role involves managing documentation, coordinating meetings, and facilitating communication with stakeholders. The ideal candidate has a relevant diploma and 1-2 years of experience in event management. This position offers a competitive salary of up to $5,000 and professional growth opportunities.

Benefits

Hands-on experience in sports event management

Competitive salary

Professional growth opportunities

Qualifications

• 1-2 years of experience in event management or administrative support, preferably within the sports sector.
• Familiarity with digital platforms and content management systems.
• Knowledge of sports event management is a plus.

Responsibilities

• Compile and organize comprehensive post-event reports from relevant teams.
• Maintain an efficient digital filing system and assist with data migration.
• Schedule and coordinate meetings, including venue bookings and logistics.
• Prepare and distribute meeting agendas, materials, and invitations.
• Contribute to a smooth transition from planning to operational phases.

Skills

Organizational skills

Attention to detail

Data management

Communication skills

Education

Diploma or Degree in relevant fields

Tools

Digital platforms

Content management systems

Job description

Project Admin Assistant [Up to $5,000 | Central]

Nearest MRT Station: Stadium MRT station (CC6)
Contract Duration: 11 Months
Salary Range: $5,000 per month

Working Hours: 9.00am – 6.30pm (Monday to Friday)

Job Overview

We are looking for a self-motivated and organized Project Admin Assistant to provide administrative and secretariat support for large-scale sports events. In this role, you will be involved in post-event documentation, managing meeting logistics, preparing event reports, and coordinating with both internal and external stakeholders. This is a fantastic opportunity for individuals passionate about sports and event management who thrive in a collaborative and dynamic environment.

Key Responsibilities

• Compile and organize comprehensive post-event reports from relevant teams
• Maintain an efficient digital filing system and assist with data migration
• Support the preparation of final event reports for key stakeholders
• Schedule and coordinate meetings, including venue bookings and logistics
• Prepare and distribute meeting agendas, materials, and invitations
• Attend meetings to record minutes and track action items
• Follow up with members on outstanding matters and ensure progress tracking
• Maintain organized shared folders and ensure proper knowledge management protocols
• Ensure all meeting documentation is accessible and properly filed
• Provide administrative support to the Secretariat Team
• Coordinate and schedule committee meetings and group discussions
• Prepare presentation decks for key meetings under the guidance of senior project members
• Support coordination between internal and external stakeholders
• Organize key events and functions for Pesta Sukan
• Contribute to a smooth transition from planning to operational phases

Requirements

• Diploma or Degree in relevant fields
• 1-2 years of experience in event management or administrative support, preferably within the sports sector
• Strong organizational and administrative abilities
• Excellent attention to detail
• Proficiency in data management and basic analytics
• Effective written and verbal communication skills
• Familiarity with digital platforms and content management systems
• Knowledge of sports event management is a plus

Why This Role?

• Gain hands-on experience in sports event management
• Contribute to the success of significant events in the sports sector
• Work in a collaborative and dynamic environment
• Competitive salary and professional growth opportunities

If you are passionate about sports and event management, we invite you to apply for this exciting opportunity. Join us today and make an impact through your work!

We regret to share that only shortlisted candidates will be contacted.

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

Sara Amanina

BGC Group Pte Ltd (Outsourcing)