Project Admin Assistant (BOQ/Documentation)

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing agency in Singapore is seeking a Project Admin Assistant to manage documentation and support project-related tasks. The ideal candidate should have a diploma in Business Administration and at least 1-2 years of administrative experience. Proficiency in MS Office and bilingual ability in English and Mandarin are essential for communication with clients. This permanent role offers a competitive salary up to $3,500 with additional benefits including bonus and annual leaves.

Benefits

AWS

Bonus averaging 1-2 months

14 Days Annual Leave

Medical Leaves

Dental Benefits

Birthday Allowance

Qualifications

• Experience in administrative roles (1-2 years recommended).
• Mid-career transition candidates are welcome.

Responsibilities

• Prepare and collate documents for submission.
• Issue delivery orders and coordinate with suppliers.
• Verify BOQ and assist with BOQ preparation.
• Provide general administrative support for the project team.
• Liaise with project lead and suppliers.

Skills

Proficient in MS Office (Word/Excel/PowerPoint/Outlook)

Bilingual in English and Mandarin

Education

Diploma in Business Administration or related field

Job description

• Position: Project Admin Assistant (BOQ/Documentation) – Up to $3,500 + AWS
• Location: Kaki Bukit (Between Ubi & Kaki Bukit MRT)
• Working hours: Monday to Friday | 8.30am to 6.00pm
• Salary: Basic up to $3,500 + AWS + Bonus of Average 1-2 months + 14 Days Annual Leaves + Medical Leaves + Dental Benefits + Birthday Allowance
• Duration: Permanent
• Industry: Lighting Solutions

Main Responsibilities

• Prepare/collate documents for submission to consultants/clients; ensure accuracy (reports, certificates, spreadsheets); maintain templates.
• Issue delivery orders; coordinate suppliers/logistics; track delivery schedules; check goods before delivery.
• Tally/verify BOQ and assist with BOQ prep for new projects.
• General admin support for the project team (data entry, filing, photocopying) and ad-hoc tasks.
• Liaise with project lead and suppliers; coordinate internally to meet timelines.

Requirements

• Diploma in Business Administration or related field (Design/Events background a plus)
• 1–2 years of administrative experience (mid-career transition welcome)
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Bilingual in English and Mandarin to communicate with clients who can only converse in Mandarin.

Contact

Email to: [e-mail]

We do not charge our candidates any referral fee nor bind them with any contract.

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684