Project Admin

5 MASONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management company in Singapore is seeking a Project Administrator to provide comprehensive support for project teams. Responsibilities include coordinating documentation, maintaining schedules, and liaising between departments and clients. The ideal candidate should have a diploma or degree in Business Administration and 1-3 years of relevant experience, excellent organizational skills, and proficiency in MS Office. Apply now to be part of this dynamic team.

Qualifications

• 1–3 years of experience in administrative support or project coordination.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.

Responsibilities

• Assist Project Managers in day-to-day project coordination and administrative tasks.
• Prepare and maintain project documentation, reports, and meeting minutes.
• Monitor and update project schedules, milestones, and deliverables.

Skills

Organizational skills

Communication skills

MS Office proficiency

Multitasking ability

Education

Diploma or Degree in Business Administration or related field

Tools

MS Project

Asana

Job description

Project Administrator – Job Description

Role Summary:
The Project Administrator provides administrative and coordination support to project teams, ensuring smooth documentation flow, resource coordination, and compliance with company procedures. This role is essential in maintaining project schedules, records, and communication between departments, vendors, and clients.

Key Responsibilities:

• Assist Project Managers in day-to-day project coordination and administrative tasks.
• Prepare and maintain project documentation, reports, meeting minutes, and correspondences.
• Monitor and update project schedules, milestones, and deliverables.
• Assist in resource planning and procurement activities (e.g., submitting purchase requests).
• Manage document control processes, ensuring all records are filed and archived properly.
• Ensure compliance with company policies and project procedures.
• Follow up with subcontractors, vendors, and team members to ensure timely delivery of tasks.
• Support invoicing processes by collecting necessary documentation and liaising with the finance department.

Required Skills and Qualifications:

• Diploma or Degree in Business Administration, Project Management, or related field.
• 1–3 years of experience in administrative support or project coordination.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Familiarity with project management tools (e.g., MS Project, Asana, or similar) is an advantage.
• Attention to detail and ability to work under pressure.

Optional / Industry-Specific Additions:

• Knowledge of construction/engineering/project industries (if relevant).
• Basic understanding of project financials (cost tracking, budgeting).
• Document control experience, especially in ISO-certified environments.