Project Admin

Kingpoint Technology Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology company located in Singapore is seeking an experienced administrative professional. Responsibilities include managing project documentation, verifying payment records, and facilitating communication between teams and clients. The ideal candidate has proven experience in administration and is proficient in Microsoft Office Suite. Strong organizational and time management skills are essential for this role.

Qualifications

• Proven experience in an administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time management skills.

Responsibilities

• Assist in preparation and management of project documentation.
• Verify and ensure proper record of payment vouchers.
• Coordinate with subcontractors and suppliers for timely documents.

Skills

Microsoft Office Suite proficiency

Organizational skills

Time management skills

Job description

Key Responsibilities:

• Assist in the preparation and management of project documentation, including contracts, change orders, and invoices

• Assist & verify and ensure proper record of payment vouchers and petty cash vouchers, invoices, DO and PO and input entries into accounting system

• Assist in submission of project documentation internally and externally to customer system

• Handle purchasing of cleaning equipment, office supplies and other materials

• Maintain organized records of project correspondence, reports, and meeting minutes

• Process project employee claims and petty cash reimbursements

• Coordinate with subcontractors and suppliers to ensure timely delivery of required documents

• Facilitate communication between project teams and clients

Required and Preferred Qualifications:

• Work experience as an administration

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Excellent organizational and time management skills