Production & HR Admin Assistant

Prefab Technology 3 Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A manufacturing company in Singapore is seeking an Administrative Support professional. Responsibilities include updating production records, managing work permits, and providing general administrative support. Candidates should have a diploma in Business Administration or a related field, with 1–2 years of experience and proficiency in Microsoft Office. Strong organizational and communication skills are essential.

Qualifications

• At least 1–2 years of administrative experience, preferably in a manufacturing or construction environment.
• Able to work independently with minimal supervision.

Responsibilities

• Update daily attendance and production records, including output and downtime.
• Record and monitor the return of goods to the company.
• Prepare and process production-related documents.
• Manage work permit applications and related documentation.
• Coordinate safety orientation courses and maintain training records.

Skills

Detail oriented

Good organizational skills

Communication skills

Multitasking skills

Education

GCE 'O' Level / Diploma in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Key Responsibilities

Production Administrative Duties

• Update daily attendance and production records, including output and downtime.
• Record and monitor the return of goods to the company.
• Prepare and process production-related documents (e.g., packing lists, material issue forms, customs declarations for shipments to the Malaysia plant).
• Monitor material issuance and ensure proper documentation.
• Assist the Production Executive during quarterly stock counts.
• Handle ad hoc administrative tasks as assigned.

HR Administrative Support

• Manage work permit applications, renewals and related documentation.
• Coordinate safety orientation courses and maintain proper training records.
• Liaise with workers on passport expiry and renewal matters.
• Provide general administrative support to the HR department as required.

Requirements

• GCE ‘O’ Level / Diploma in Business Administration or related field.
• At least 1–2 years of administrative experience, preferably in a manufacturing or construction environment.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Detail oriented, good organizational, communication and multitasking skills.
• Able to work independently with minimal supervision.