Production Executive

AlwaysHired; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent service provider located in Singapore is seeking an office administrator. You will manage supplies, coordinate schedules, and support various teams to ensure efficient daily operations. The ideal candidate has a background in office management and proficiency in Excel. This role offers an opportunity to enhance organizational efficiency and contribute to HR functions.

Qualifications

• Experience in office management and procurement.
• Strong proficiency in Excel for reporting and analysis.
• Ability to coordinate with multiple departments effectively.

Responsibilities

• Manage office supplies and procurement processes.
• Coordinate scheduling and maintain accurate records.
• Monitor daily operations and suggest improvements.
• Support HR functions like employee onboarding and records management.

Skills

Office management

Inventory management

Procurement

Vendor contracts

Excel (VLOOKUP, pivot tables)

Job description

Manage office supplies, inventory, procurement, and vendor contracts to ensure cost efficiency and availability.

Handle correspondence, scheduling, document filing, and maintain accurate records/databases.

Coordinate closely with Production and Customer Service teams to ensure smooth daily workflow and resolve issues promptly.

Monitor daily operations, suggest process improvements, and ensure compliance with company policies and regulations.

Prepare and maintain reports using Excel (including functions such as VLOOKUP, pivot tables, and data analysis) for management review.

Support HR functions, including employee records management, leave/attendance tracking, onboarding, orientation, and staff engagement activities.

Assist in training coordination, performance tracking, and supporting staff development initiatives.

Process overtime claims, purchase requests, and staff reimbursements in a timely and accurate manner.

Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.