Production Coordinator, Technical Production

ARTS HOUSE LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading arts organization in Singapore seeks a Technical Coordinator to manage production and technical services for world-class arts programming. The ideal candidate should have at least 5 years' experience in technical theatre, strong communication skills, and a commitment to safety and continuous learning. This role requires excellent team leadership and coordination skills to ensure seamless event execution.

Qualifications

• Minimum 5 years of experience in Technical Theatre or related field.
• Certification in First Aid and Fire Safety is an advantage.
• Proficient in stage craft, lighting and audio.
• Computer literate.
• Ability to conduct training sessions.

Responsibilities

• Coordinate production and technical services for events.
• Liaise with clients and front-of-house teams for smooth execution.
• Oversee backstage workflows and resource scheduling.
• Maintain databases of creative professionals.
• Ensure a safe working environment in backstage areas.

Skills

Strong team leadership

Excellent written and verbal communication

Client service skills

Problem-solving

Education

Tertiary qualification in Technical Theatre or Stage Management

Tools

EBMS

Job description

Job Purpose

To coordinate production and technical services at the Centre in alignment with corporate policies and guidelines, with the aim of delivering world-class arts programming supported by efficient and effective backstage operations

Duties and Responsibilities

1. Client Liaison
   • Serve as the primary point of contact for clients regarding technical and staffing requirements.
   • Coordinate and schedule production and technical activities across venues.
   • Liaise with front-of-house teams to ensure seamless performance execution.
   • Interpret and communicate technical plans to relevant departments and input details into the venue management system.
   • Provide timely cost estimates for internal and external clients, revise as necessary, and ensure accurate invoicing and verification post-event.
2. Policies and Procedures for division
   • Assist in developing and implementing of departmental policies and standard operating procedures.
3. Production and Technical Coordination
   • Oversee production and technical operations to ensure smooth backstage workflows through effective resource scheduling.
   • Advise clients on enhancing production value within established parameters.
   • Uphold production standards as defined by the Technical Production Department.
4. Production Database Management
   • Maintain and share database of creative professionals, backstage personnel, and suppliers.
5. Staff Scheduling and Deployment
   • To provide production schedules and manpower plans based on technical requirements using EBMS.
   • Recruit and supervise casual stage managers and contract staff as needed.
   • Support the Technical & Production Manager in the effective deployment and management of technical staff.
6. Occupational Health and Safety
   • Ensure a safe working environment across all stage and backstage areas.
   • Enforce the use of appropriate PPE for technical crew and visiting personnel.
   • Conduct regular safety inspections and address any hazards promptly.
7. Ancillary functions
   • To coordinate and event manage ancillary venues or events.
   • Assist in technical induction training courses.
8. Additional duties
   • To carry out and assume any other duties and responsibilities as and when assigned by senior management.

Qualifications

1. Educational qualifications
   • Tertiary qualification in Technical Theatre, Stage Management, or equivalent professional experience.
2. Training
   • Certification in First Aid and Fire Safety/Fire Fighting is an advantage.
   • Basic knowledge in stage craft, stage lighting and stage audio.
   • Computer literate.
3. Experience
   • Minimum 5-year experience in the Technical Theatre, Live Entertainment industry or related field.
4. Specific skills required
   • Strong team leadership and collaboration abilities.
   • Excellent written and verbal communication skills; proficiency in additional languages is a plus.
   • Good interpersonal and client service skills.
   • Basic accounting knowledge is beneficial.
   • Familiarity with the arts industry and theatre production processes.
   • Proactive and methodical approach to problem-solving.
   • Commitment to continuous learning and professional development.
   • Willingness and comfortable in conducting training for production personnel.