Production Admin

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading production firm is seeking a Production Administrator in Singapore to provide essential administrative support to the operations team. The role involves ensuring smooth documentation management, maintaining operational standards, and facilitating departmental communication. Ideal candidates will have at least 2 years of experience in a similar role, excellent communication skills, and proficiency in Microsoft Office. This opportunity offers a competitive salary and a collaborative work environment.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Dynamic and collaborative work environment

Qualifications

• Minimum of 2 years of experience in a similar administrative role.
• Experience preferably within a production or operations environment.

Responsibilities

• Provide daily administrative assistance to the operations department.
• Maintain and control standard operating procedures and related documents.
• Organize, maintain, and file daily production documents efficiently.
• Assist in raising purchase requisitions and liaising with suppliers.
• Perform other administrative duties as assigned by the superior.

Skills

Excellent oral and written communication skills

Strong knowledge of basic mathematical computations

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Education

Diploma or equivalent in Science

Job description

About

The Production Administrator will provide essential administrative support to the operations team, ensuring smooth and efficient documentation and record management. This role involves maintaining operational standards, facilitating communication between departments, and assisting in various administrative tasks to support production activities.

Job Responsibilities

• Provide daily administrative assistance to the operations department to ensure smooth day-to-day operations.
• Maintain and control standard operating procedures (SOPs), work instructions, forms, training records, and cGMP quality documents. Collaborate with relevant personnel to facilitate document approval.
• Organize, maintain, and file daily production documents and records in an efficient and systematic manner.
• Process and manage staff requisitions (e.g., stationery requests) as per operational needs.
• Enter and verify production/MRP data, ensuring accuracy and completeness.
• Implement and maintain the 5S methodology within the workstation and administration office to promote cleanliness and organization.
• Assist in the collection and compilation of production data for investigations and process efficiency improvement programs.
• Assist in raising purchase requisitions and liaising with suppliers when necessary to ensure timely procurement of materials.
• Procure and manage the inventory of indirect and consumable materials required for operations, ensuring proper stock levels.
• Assist in the orientation program for new employees and maintain up-to-date training records.
• Perform other administrative duties as assigned by the superior to support operations.

Qualification and Experience

• A minimum of Diploma or equivalent in Science.
• At least 2 years of experience in a similar administrative role, preferably within a production or operations environment.
• Excellent oral and written communication skills, with a strong command of the English language.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong knowledge of basic mathematical computations.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and advancement.
• A dynamic and collaborative work environment.