Procurement Specialist

YSB Construction & Trading; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction and trading company in Singapore seeks a Procurement Specialist to oversee sourcing, negotiating, and managing supplier relationships. The role requires 3–5 years of experience in procurement, preferably within the construction sector. You will ensure compliance, track deliveries, and improve procurement workflows while engaging with various stakeholders. Strong negotiation, communication, and analytical skills are essential for success.

Qualifications

• 3–5 years’ experience in procurement or administrative support, preferably in construction.
• Solid understanding of procurement processes and vendor management.
• Detail-oriented with excellent organization and multitasking ability.

Responsibilities

• Source, evaluate, and recommend suppliers based on various criteria.
• Maintain approved vendor list and vendor database, including tracking.
• Act as a liaison between suppliers, site teams, and management.

Skills

Negotiation skills

Communication skills

Analytical skills

Organizational skills

Multitasking ability

Education

Diploma in Business Administration or Supply Chain Management

Tools

ERP Systems

Procurement Systems

Job description

As a Procurement Specialist at YSB Construction & Trading Pte. Ltd., you will play a vital role in ensuring the smooth and efficient procurement of materials, equipment, and services to support the company's construction projects. In this full-time position based in Jurong West, West Region, you will be responsible for sourcing, negotiating, and managing supplier relationships to deliver cost-effective solutions that align with the company's operational needs and strategic objectives.

Key Responsibilities

Source, evaluate, and recommend suppliers based on cost, quality, reliability, and delivery.

Maintain the approved vendor list (AVL) and vendor database, including performance tracking.

Conduct market research to identify new suppliers and alternative materials.

Foster strong supplier relationships through meetings, evaluations, and feedback.

2. Procurement Administration & Documentation

Review and verify POs and quotations; maintain accurate ERP records.

Track deliveries, process GRNs, and resolve discrepancies with suppliers and internal teams.

Support tenders, contracts, and service agreements in line with company policies.

3. Coordination & Communication

Act as liaison between suppliers, site teams, accounts, and management.

Ensure timely deliveries and communicate order status or delays proactively.

Lead coordination for high-value or time-sensitive purchases.

4. Compliance, Cost Control & Reporting

Ensure all procurement transactions comply with policies and approval limits.

Conduct cost analysis and support budgeting, forecasting, and audits.

Maintain ethical standards and report non-compliance or risks.

Improve procurement workflows and documentation standards.

Participate in system enhancements and share best practices with junior team members.

Provide feedback on suppliers, pricing trends, and process improvements.

Requirements

Diploma in Business Administration, Supply Chain Management, or related discipline.

3–5 years’ experience in procurement or administrative support, preferably in construction, mechanical, electrical, or maintenance sectors.

Solid understanding of procurement processes, vendor management, and commercial terms (e.g., CIF, COD).

Strong negotiation, communication, and analytical skills.

Detail-oriented with excellent organization and multitasking ability.

Proficient in ERP and procurement systems; financially savvy with good risk awareness.

Responsible, proactive, and adaptable with a strong sense of urgency and teamwork.