Procurement Specialist

YSB Construction & Trading Pte. Ltd.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading construction firm in Singapore is looking for a Procurement Specialist to ensure smooth procurement of materials and services. The role involves sourcing suppliers, managing relationships, and maintaining compliance with procurement policies. Candidates should have a diploma in business or supply chain management, along with 3–5 years of experience in a relevant field. Strong negotiation and communication skills are essential.

Qualifications

• 3–5 years’ experience in procurement or administrative support, preferably in construction, mechanical, electrical, or maintenance sectors.
• Solid understanding of procurement processes and vendor management.
• Financially savvy with good risk awareness.

Responsibilities

• Source, evaluate, and recommend suppliers based on cost, quality, reliability, and delivery.
• Review and verify POs and maintain accurate records.
• Act as liaison between suppliers and internal teams.
• Conduct cost analysis and support budgeting and forecasting.

Skills

Negotiation skills

Communication skills

Analytical skills

Detail-oriented

Teamwork

Education

Diploma in Business Administration, Supply Chain Management, or related discipline

Tools

ERP systems

Procurement systems

Job description

Procurement Specialist

As a Procurement Specialist at YSB Construction & Trading Pte. Ltd., you will play a vital role in ensuring the smooth and efficient procurement of materials, equipment, and services to support the company's construction projects. In this full-time position based in Jurong West, West Region, you will be responsible for sourcing, negotiating, and managing supplier relationships to deliver cost-effective solutions that align with the company's operational needs and strategic objectives.

Key Responsibilities

1. Strategic Sourcing & Vendor Management

• Source, evaluate, and recommend suppliers based on cost, quality, reliability, and delivery.
• Maintain the approved vendor list (AVL) and vendor database, including performance tracking.
• Conduct market research to identify new suppliers and alternative materials.
• Foster strong supplier relationships through meetings, evaluations, and feedback.

2. Procurement Administration & Documentation

• Review and verify POs and quotations; maintain accurate ERP records.
• Track deliveries, process GRNs, and resolve discrepancies with suppliers and internal teams.
• Support tenders, contracts, and service agreements in line with company policies.

3. Coordination & Communication

• Act as liaison between suppliers, site teams, accounts, and management.
• Ensure timely deliveries and communicate order status or delays proactively.
• Lead coordination for high-value or time-sensitive purchases.

4. Compliance, Cost Control & Reporting

• Ensure all procurement transactions comply with policies and approval limits.
• Conduct cost analysis and support budgeting, forecasting, and audits.
• Maintain ethical standards and report non-compliance or risks.

5. Team Support & Continuous Improvement

• Improve procurement workflows and documentation standards.
• Participate in system enhancements and share best practices with junior team members.
• Provide feedback on suppliers, pricing trends, and process improvements.

Requirements

• Diploma in Business Administration, Supply Chain Management, or related discipline.
• 3–5 years’ experience in procurement or administrative support, preferably in construction, mechanical, electrical, or maintenance sectors.
• Solid understanding of procurement processes, vendor management, and commercial terms (e.g., CIF, COD).
• Strong negotiation, communication, and analytical skills.
• Detail-oriented with excellent organization and multitasking ability.
• Proficient in ERP and procurement systems; financially savvy with good risk awareness.
• Responsible, proactive, and adaptable with a strong sense of urgency and teamwork.