Procurement & Operations Executive

HAO REN HAO SHI LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A community support charity in Singapore is seeking a Procurement and Operations Executive to ensure efficient procurement of groceries and essential items. The successful candidate will source supplies, negotiate with vendors, manage inventory, and support operations. They should have a Diploma in Business Administration or Supply Chain Management and 2-3 years of relevant experience. A passion for community service is essential.

Qualifications

• 2 - 3 years of relevant work experience in procurement and supply chain.
• Process class 3 driving licence.
• Able to work on weekends.

Responsibilities

• Source and purchase groceries and household essentials.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Provide regular reports on procurement status and cost savings.

Skills

Interpersonal skills

Communication skills

Negotiation skills

Education

Diploma in Business Administration/Supply Chain Management

Tools

Microsoft Office

Job description

Hao Ren Hao Shi is a registered charity with Institute of Public Character (IPC) status. Our mission is to support low-income families by providing provisions and cultivate a spirit of compassion and volunteerism among our youth, families and communities.

Job Summary:

The Procurement and Operations Executive plays a key role in ensuring the timely and cost-effective purchase of groceries and essential items for distribution. This role involves working closely with suppliers, managing inventory levels, and ensuring compliance with budget and donation guidelines.

Responsibilities:

• Source and purchase groceries and household essentials in accordance with monthly distribution plans.
• Obtain and compare quotations to ensure best value for money while maintaining quality.
• Liaise with suppliers to negotiate pricing, terms, and delivery schedules.
• Maintain good relationships with existing suppliers and identify new sourcing opportunities.
• Work with warehouse team to align procurement with inventory levels and distribution timeline
• Maintain up-to-date records of purchases, supplier contracts, and cost comparisons.
• Plan/Prepare items list for distribution event.
• Monitor and update inventory, avoid shortages or overstocking for warehouse and happy marts.
• Provide regular reports on procurement status, supplier performance, and cost savings.
• Work with Accounts to support timely payments and resolve discrepancies.
• Support donation-in-kind (DIK) management, including tracking, sorting and integrating donated items into distribution plans.
• Any other matters requested by the Operations Manager.
• Take charge of the community marts

Requirement:

• Minimum Diploma in Business Administration/Supply Chain Management.
• 2 - 3 years of relevant work experience in procurement and supply Chain.
• Process class 3 driving licence
• Strong interpersonal skills and communication skills (oral and written).
• Strong negotiation skills.
• Able to work on weekend.
• Passion for community service and social impact.
• Ability to work independently and as part of a diverse team.
• Proficient in Microsoft Office Tools.