Procurement Officer - Maritime industry

Flintex Consulting Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A procurement consulting firm in Singapore is seeking a Procurement Support team member. The role involves vendor management, purchase order processing, and collaboration across supply chain functions. Candidates should have at least 2 years of relevant experience, preferably with knowledge of ERP systems like Oracle NetSuite and strong Excel skills.

Qualifications

• Minimum ITE Certificate with relevant experience; Diploma in Supply Chain Management preferred.
• At least 2 years of procurement experience.
• Exposure to supply chain, logistics, or warehouse operations is an advantage.

Responsibilities

• Retrieve item datasheets quoted by vendors for part creation.
• Communicate with vendors for PO submission and shipping instructions.
• Create or update vendor details in the ERP upon approval.
• Create and monitor purchase requisitions/purchase orders.
• Support monthly stock count activities for accuracy.

Skills

ERP system knowledge

Excel proficiency

Time management

Supply chain understanding

Collaboration flexibility

Education

ITE Certificate

Diploma in Supply Chain Management

Tools

Oracle NetSuite

Microsoft Office

Job description

A member of the procurement team to support the overall procurement function of the company, including vendor management, purchase order processing and coordination with internal stakeholders. The role also requires hands‑on interactions and close collaborations with warehouse team and logistics team to support end‑to‑end supply chain processes.

DUTIES/RESPONSIBILITIES/ACCOUNTABILITIES

• Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.
• Communicate with vendors including but not limited to Distributors for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.
• Create or update vendor details in the ERP (NetSuite) upon approval by the manager/superior.
• Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.
• Follow up with vendors on PO acknowledgment and update accordingly.
• Expedite outstanding orders with vendors and update delivery status in the ERP (NetSuite) to ensure project schedules are met.
• Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.
• Verify invoices for accuracy in amounts, payment terms/milestone payments before processing.
• Check and confirm the details of the vendor’s sales note against PO issued by company, elevate discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.
• Develop and manage effective working relationships with suppliers and vendors to support procurement activities.
• Collaborate with warehouse team and logistics teams to support cross‑functional supply chain activities and ensure end‑to‑end process visibility.
• Perform other ad‑hoc duties and responsibilities as assigned by the procurement manager/superior.

KNOWLEDGE/SKILL REQUIREMENTS

• Working knowledge of ERP system (Oracle NetSuite preferred).
• Proficiency in Microsoft Office (especially Excel).
• Ability to work independently with good time management.
• Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.
• Flexibility and adaptability for collaboration across supply chain functions.

EDUCATION/EXPERIENCE REQUIREMENTS

• Minimum ITE Certificate with relevant experience; Diploma in Supply Chain Management, Business, or Logistics preferred.
• At least 2 years of procurement experience.
• Exposure to supply chain, logistics, or warehouse operations is an advantage.

Working hours: Mon to Fri, 9am to 6pm or 8am to 5pm