Procurement Executive Marine

HSM Marine; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A marine service company in Singapore is seeking a Procurement Operations specialist to manage comprehensive procurement activities. You'll be responsible for sourcing and negotiating with suppliers, coordinating deliveries, and ensuring compliance with procurement policies. The ideal candidate should have experience in marine equipment procurement, strong negotiation skills, and proficiency in ERP systems. This role offers significant impact on operational efficiency and inventory management.

Qualifications

• Experience in procurement operations, particularly in marine equipment.
• Strong negotiation skills with suppliers and service providers.
• Ability to comply with procurement policies and audit standards.

Responsibilities

• Manage end-to-end procurement of marine equipment and services.
• Coordinate deliveries to vessels and handle customs requirements.
• Ensure compliance with procurement procedures and cost monitoring.

Skills

Vendor/Supplier Management

Negotiation

Cost Control

Inventory Management

Tools

ERP Systems

Procurement Systems

Job description

1. Procurement Operations

   • Manage end-to-end procurement of marine equipment, spare parts, consumables, and services in accordance with company policies.

   • Prepare and process purchase requisitions (PR), purchase orders (PO), and service orders accurately and timely.

   • Ensure urgent and AOG (vessel operational) requirements are handled efficiently.

2. Vendor & Supplier Management

   • Source, evaluate, and maintain approved suppliers, ship chandlers, yards, and service providers.

   • Obtain and compare quotations to ensure cost-effectiveness, quality, and timely delivery.

   • Negotiate pricing, delivery terms, and payment terms in line with company guidelines.

3. Marine Technical Coordination

   • Liaise closely with vessel superintendents, technical teams, shipyards, and operations for procurement requirements.

   • Ensure technical specifications, drawings, and class requirements are correctly reflected in procurement documentation.

   • Coordinate with shipyards during docking, repair, and maintenance projects.

4. Delivery Coordination

   • Coordinate deliveries to vessels, shipyards, and offshore locations, including port clearance and customs requirements where applicable.

   • Track order status, expedite critical items, and resolve delivery or quality issues.

   • Ensure proper documentation for shipping, delivery orders, and invoices.

5. Cost Control & Compliance

   • Monitor procurement costs against budgets and report variances to management.

   • Ensure compliance with company procurement procedures, audit requirements, and regulatory standards.

   • Maintain accurate procurement records and supporting documentation.

6. Inventory & Stock Control

   • Support inventory planning for critical spares and consumables.

   • Monitor stock levels and coordinate replenishment to avoid operational downtime.

   • Conduct periodic stock reviews and reconciliation as required.

7. Reporting & System Management

   • Maintain procurement data in ERP or procurement systems.

   • Prepare procurement reports, supplier performance reviews, and cost analysis when required.

   • Support audits and management reviews with accurate documentation.