Procurement Executive (FMCG/ up to 3.5k / Jurong West)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A recruiting agency in Singapore is seeking a Procurement Executive to coordinate logistics and assist with procurement tasks. Responsibilities include logistics support, permit documentation, and administrative support in the procurement process. Ideal candidates have experience in procurement or supply chain management in FMCG and proficiency in procurement software. Interested applicants should send their resumes in MS WORD format to the given email.

Qualifications

• Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.
• Proficient in Business Central or other procurement software is an advantage.

Responsibilities

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.
• Prepare permit declaration documents and submit them to the authorized third-party agent.
• Process and upload Purchase Invoices accurately into the system.
• Follow up with suppliers on required documents and shipment status.
• Ensure the procurement team follows all statutory acts, company policies, and SOPs.

Skills

Logistics coordination

Permit documentation

Procurement administrative tasks

Compliance adherence

Cross-functional support

Education

Experience in procurement or supply chain management

Tools

Business Central

Job description

Position: Procurement Executive

Responsibilities include, but are not limited to, the following:

1. Logistics Support

• Coordinate logistics arrangements for sea-freight, airfreight, and land shipments.
• Monitor and follow up with forwarders and suppliers on ETAs, delays, adjustments, and shipment discrepancies.
• Update shipment trackers and provide timely status updates to Procurement and relevant departments.
• Verify, receive, and file all transport documents (invoices, packing lists, airway bills, bills of lading).
• Assist buyers with delivery coordination and quantity confirmation when required.

2. Permit & Documentation

• Prepare permit declaration documents and submit them to the authorized third-party agent for processing.
• Ensure all permit submissions are completed accurately and on time.
• Liaise with external permit vendors to ensure smooth and efficient declaration processes.
• Maintain organised and accurate filing for all permit-related documentation.

3. Procurement Administrative Support

• Process and upload Purchase Invoices (PI) accurately into the system.
• Perform PO/AF-related tasks when required.
• Conduct month-end checks for shipment and PI documentation.
• Request revised invoices, credit notes (CN), and debit notes (DN) from suppliers when discrepancies arise.

  4. Routine Follow-Up & Cross-Functional Support

  • Follow up with suppliers on required documents, shipment status, and outstanding clarifications.
  • Provide administrative support to Warehouse, Finance, Sales/CSO, and other departments on procurement-related matters.
  • Highlight recurring issues or documentation discrepancies to the relevant buyer.

  5. Compliance

  Ensure the procurement team follow all statutory act, company policies and SOPs.

  Job Specifications

  • Preferably has experience in procurement, sourcing, or supply chain management in FMCG or a related industry.
  • Proficient in Business Central or other Procurement Software is an advantage.

  HOW TO APPLY:

  Interested applicants, kindly send your resume in MS WORD format to [e-mail] or please click on “Apply Now” and provide the below details in your resume.

  We regret only shortlisted candidates will be notified.

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