Procurement Executive

Busy Bees; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

A childcare organization in Singapore is looking for a Procurement Executive to manage vendor relationships, analyze procurement data, and ensure compliance with purchasing policies. The ideal candidate should have a diploma in Supply Chain Management and at least 2 years of procurement experience. Strong proficiency in Excel and procurement software is essential, as well as excellent negotiation skills.

Qualifications

• Minimum 2 years of procurement experience in a similar capacity.
• Proficiency in procurement software required.

Responsibilities

• Identify and evaluate vendors to ensure competitive pricing and quality.
• Manage vendor relationships, contracts, and performance metrics.
• Collect and analyse procurement data to identify cost-saving opportunities.
• Serve as the main point of contact for procurement queries.

Skills

Strong proficiency in Excel

Excellent negotiation skills

Detail-oriented

Organised

Education

Diploma in Supply Chain Management or related field

Tools

NetSuite

Power BI

Job description

About the Role

We are looking for a highly motivated and detail‑oriented Procurement Executive to support efficient and cost‑effective purchasing across all Busy Bees Singapore childcare centres. This role combines operational excellence with analytical insight — ensuring smooth procurement processes, cost savings, and strong vendor relationships.

Key Responsibilities

• Strategic Sourcing & Vendor Management
  • Identify and evaluate vendors to ensure competitive pricing, quality, and service standards.
  • Manage vendor relationships, contracts, and performance metrics (KPIs).
  • Conduct regular supplier reviews and market research to support strategic sourcing projects.
  • Analyse Total Cost of Ownership (TCO) to drive cost efficiency and quality improvements.
• Procurement Operations & PO Management
  • Coordinate monthly centre orders and verify appropriate quantities and cost control.
  • Process, review, and approve Purchase Orders (POs) and purchases via authorised platforms.
  • Ensure timely delivery of goods and services, resolving discrepancies and shortages promptly.
  • Maintain product records and pricing in NetSuite; support procurement‑related projects and initiatives.
• Data Analysis & Reporting
  • Collect and analyse procurement and spend data to identify cost‑saving opportunities.
  • Prepare reports and dashboards on procurement performance, spend trends, and vendor analysis.
  • Present data‑driven insights and recommendations to internal stakeholders.
  • Coordinate delivery schedules and consolidate monthly vendor expense reports.
• Stakeholder Management
  • Serve as the main point of contact for all centre‑level procurement queries.
  • Liaise with vendors on delivery, quality, and scheduling issues.
  • Provide guidance on procurement policies, processes, and troubleshooting daily issues.
  • Foster collaboration to improve communication and operational efficiency across teams.
• Governance & Compliance
  • Ensure all procurement activities comply with company policies and regulations.
  • Maintain accurate records and manage contract renewals and expirations.
  • Recommend process improvements for enhanced efficiency and transparency.

Qualifications & Skills

• Diploma in Supply Chain Management, Business Administration, Finance, or a related field.
• Minimum 2 years of procurement experience in a similar capacity.
• Strong proficiency in Excel (Pivot Tables, VLOOKUP) and/or analytics tools (e.g., Power BI).
• Excellent negotiation, communication, and problem‑solving skills.
• Detail‑oriented, organised, and able to manage multiple priorities independently.
• Proficiency in procurement software (e.g., NetSuite, MS Office Suite).

Preferred

• Knowledge of contract law and procurement regulations.
• Experience in a multi‑site or education‑related industry.

Why Join Us

At Busy Bees Singapore, you’ll be part of a dynamic and purpose‑driven organisation that values precision, collaboration, and impact. Join us in shaping efficient systems that support educators and children across our network of centres.